Punjab School Education Board Motor Vehicle Rules, 1972

Punjab School Education Board Motor Vehicle Rules, 1972

Published vide Notification Approved vide Board's item No. 9 dated 7.6.72

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1. These rules will be called "the Punjab School Education Board Motor Vehicle Rules, 1972"
2. They shall come into force at once.
3. The Motor Vehicles, owned by the Board, will be under the administrative control of the Secretary, who will be the Controlling Officer, unless some other officer has been so designated by the Chairman for any vehicle, and will be responsible for the proper use, care and maintenance of the vehicles and for the strict enforcement of these rules.
4. For each vehicle, there shall be a log-book (Form BVI) which shall remain in the custody of the driver. Among other requirements of the columns of the log-book, emphasis must be laid on :-

(a) Proper classification of the purpose of journey.

(b) Immediate entry of petrol, diesel, oil and lubricants put in the fuel tank or served to the parts of the vehicle as no separate stock account thereof is required to be kept.

(c) The recording of readings of the kilometer after each journey, giving the timings of commencement and stoppage thereof.

A copy of the log-book will also be kept in the office of the Controlling Officer.

5. Where the log-book indicates the utilisation of a vehicle for a private purpose, the authority for such utilisation shall be checked up by the Controlling Officer or other employees empowered in this behalf and recovery made from the party concerned at the prescribed rates. The number of the cash receipt issued shall be quoted in the log-book for reference.
6. In addition to the log-book, referred to in Rule 4, there shall be for each vehicle a register in which portions shall be set apart to keep a record of other vital information in proforms BV 2 to BV 6 as under :-

(a) Particulars of each vehicle and incumbency of drivers in form BV2.

(b) Particulars of changing oil, filter, element in form BV3.

(c) Particulars of replacement of tyres in form BV4.

(d) Particulars of Battery in form BV5.

(e) Particulars of consumption of fuel, oil and lubricating oil in form BV6.

(The above information may be recorded in one register for each vehicle).

7. The driver of a vehicle shall close the log-book for the month by working out the performance or mileage per litre of the fuel. This may be checked by some technical hand to ensure that the consumption of fuel etc., as compared to the distances covered is upto the work. In case excess fuel is consumed, the matter should be investigated into and proper measures adopted to check it.
8. The vehicles, owned by the Board, are intended ordinarily for use for journeys on bona fide official work of the Board by the officers and such other staff as may be permitted to do so. They may also be used for Journeys from office/residence of the Secretary/Vice-Chairman/Chairman and any other officer specially permitted by the Secretary for the purpose to attend official meetings and other functions of the Board.
9. No road mileage will be charged in the travelling allowance bill by officers in respect of official journeys, performed by the Board vehicles and T.A. for such journeys will be claimed as admissible under the T.A. regulations.
10. The Secretary may permit the use of a vehicle for non-duty journeys to a limited extent on the condition that its use for a non-duty and private purpose shall not interfere with the official requirements in any case.
11. The following classes of non-duty journeys will be regarded as permissible :-

(a) Occasional journeys performed by officers from their residence to office and vice versa.

(b) Urgent visits to hospitals.

(a) Local journeys performed by officers at places of halt during tour.

(d) For local marriage of the employees of the Board, their sons, daughters, brothers and sisters.

Note : In exceptional circumstances not categorised above, the Chairman may allow the use of Board's vehicles locally at Chandigarh on usual payment.

12. The use of vehicles for journeys to places of public amusement such as cinemas, races, clubs etc. will not be permitted.
13. The charges for the use of vehicles for non-duty journeys will be as follows :-

(a)(i) Rates for urgent visits to hospitals, deaths etc.

Jeep/Tracker/Car	@Rs. 1/- per kilometer
	@Rs. 1.25 -do-
(ii) In case of marriages and purposes other than those specified in (i) above :-
Jeep/Tracker/Car	@Rs. 1.50 per kilometer
(iii) Mini Bus	@Rs. 3.00 per kilometer
	@Rs. 3.75 per K.M. subject to a minimum of Rs. 100/-

Note : Rs. 20 per day shall be charged for halts in all the cases.

(b) For journeys performed within the Punjab area, an extra amount of Re. 1 per K.M. will be charged being Road Tax in case of buses.

(c) An extra charge of 50 paise per hour in the case of staff car, Tracker/Jeep and Re. 1/- in case of mini-bus/bus per hour or fraction thereof will be leviable for use on holidays and before/after office hours.

(d) The charges as mentioned above may be revised by the Chairman from time to time keeping in view the cost of petrol, diesel, lubricants etc.

14. Deleted.
15. The charges, prescribed in regulation 13 will be recovered against receipt. The Controlling Officer will be responsible for the proper recovery of these charges and credit to the Board. He will bring to the notice of the Vice Chairman/Chairman the cases of inordinate delay in payment of the dues on the part of officers.
16. The normal working hours of a driver will be from 9.00 A.M. to 6.00 P.M.; with an interval of one hour for lunch.

[17. No over-time will be admissible to the Drivers. They will, however, be entitled to a special pay or other benefits as may be sanctioned by the Board from time to time.]

18. The vehicles belonging to the Board, should not be driven by any official other than the driver engaged for the purpose except with the permission of the Controlling Officer.
19. No vehicle should be garaged at the residence of any officer/official except with the prior approval of the Controlling Officer.
20. The driver shall be responsible for the maintenance and proper up-keep of the vehicle in his charge. He will clean the vehicle daily, check the tyre pressure, oil level in the crank case, water level in the radiator, battery etc.

Punjab School Education Board

(Form BV-I)

Log Book

		Time of journey		Detail of journey		Speedometer reading
Duty Slip No	Date of Journey	commenced at	completed at	From	To	Commencement of Journey	At the end of journey	K.M. travelled.
1	2	3		4		5		6

 

Detail of Material carried or persons travelled	Whether on Board duty or Private	Signature of Driver	Signature of the officer who travelled	Reference to recovery for private journey		Petrol or Diesel in litres at the commencement of each journey
				No. & date of receipt	Amount recovered	In tank	In can
7	8	9	10	11		12

 

Petrol or Diesel in litres			Engine oil in litres		At the end of journey		Other lubricants,Repairs & Replacements
Purchased during the journey	At the end of each journey		At the commencement to each journey	Purchased during the journey	In Tank	In can	Particulars of Expenditure
	In tank	In can	In Tank	In can
13			14		15		16

 

Cost	No. and Date of Voucher Payment	Signature of the Controlling Officer	Remarks
	17	18	19

 

(Form BV-2)

Particulars of Vehicles and Incumbency of Driver

1. Type of vehicle Car/Station wagon
2. Mark of vehicle
3. Registered No. of the vehicle
4. Engine No.
5. Chassis Number
6. Horse Power
7. Whether petrol or diesel Engine
8. Date of Acquisition
9. How acquired (by purchase or from transfer from other department).
10. Whether New or Second Hand.
11. Tyres No. 1 2 3 4 5
12. List of tools & accessories
13. List of spare parts to be kept with driver

Particulars of the driver incharge of the vehicle

Sr.No.	Name of driver	Period of charge From To		Signature of the driver	Signature of the Controlling Officer.

 

Check of tools and accessories

Date of Checking	Name and full designation of checking officer	Result of checking	Initials of checking officer	Remarks
1
2
3
4

 

Note : The tools and accessories shall be checked every six months by an officer deputed by the Controlling Officer.

Punjab School Education Board

(Form BV-3)

Particulars of changing Oil, Filter, Element

Date	Mileage/k.m	Intervals in miles/k.m.	Remarks

 

Punjab School Education Board

(Form BV-4)

Particulars of Replacement of Tyres

Date	Mileage	Number of Tyres-purchased	Number of tyres replaced	Remarks

 

Punjab School Education Board

(Form BV-5)

Particulars of Battery

No. and make of the existing battery	Date on which battery changed	No. and make of new battery	Remarks

 

Punjab School Education Board

(Form BV-6)

Particulars of consumption of Fuel, Oil and Lubricants

Month	Petrol or diesel oil used in miles per litre or kilometers per litre	Engine Oil consumed in 02, per mile or milliliter per kilometre	Remarks