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(Semester System of Education)
(Regulation on Academic Matters, 1982 prepared under Section 43 of the Assam Agricultural University Act, 1968 and approved by the authority of the University. Published in vide Notification No. AAU/R-86 (II) 82/83/38 dated 19-8-82. These Regulations came into force with effect from the beginning of the Academic year 1982-83 and thereafter).
CHAPTER I
General
1.01 Short Title. - These Regulations may be called the "Regulations on Academic Matters, 1982". They embody Regulations relating to the various degree programmes offered in the different faculties of the Assam Agricultural University.
1.02 Date of Enforcement. - These Regulation shall come into force with effect from the beginning of Academic Session 1982-83 and thereafter.
1.03 Extent of Application. - These Regulations shall apply to students seeking admission to and admitted in the University in the Academic year 1982-83 and thereafter.
1.04 Interpretation. - Subject to such advice as may be given by the Board of Management or the Academic Council the decision of the Vice-Chancellor shall be final and no suit, application, petition, revision or appeal shall lie in a Court of Law or in any authority outside the University in respect of interpretation of these Regulations.
1.05 Definition
1.05.01 Academic Year. - The Academic year of the University shall ordinarily be from July to June and shall consist of two Semesters. It may, however, be modified by the Academic Council from time to time.
1.05.02 Semester. - The Academic Year shall have two terms each of which shall be of about 20-22 weeks duration known as Semester (There should normally be about one month break at the end of the Academic Session).
1.05.03 Minimum working days in a Semester. - A semester shall have at least 100 full working days excluding the examination days. In case the required number of working days fall short of the above the same shall be extended by the Dean of the faculties. Provided that the minimum number of classes (for theory shall practical components separately) for the different credit load of course (s) shall not fall short as noted hereunder :
- Credit hour course.. 14 Classes (Minimum)
- Credit hour course.. 26 Classes (Minimum)
- Credit hour course.. 39 Classes (Minimum)
- Credit hour course.. 52 Classes (Minimum)
It the above requirements are not fulfilled, extra classes shall have to be arranged.
1.05.04 Credit Hour(s). - Credits shall signify the quantum of work done corresponding to 1 hour of lecture of 2 to 3 hours of laboratory/field practical every week during a semester in respect of a particular course.
1.05.05 Course(s). - A course is a unit of instruction or segment of a subject matter carrying a specific number of credit hour(s) as is/are specified.
1.05.06 Core Course(s). - Core Courses shall consist of those courses which a student must take as compulsory requirement for a particular degree programme in which the student is enrolled.
1.05.07 Elective Course(s). - Elective Course shall consist of Courses of specialised nature offered by the different subject matter Departments of the University that a student may elect to take as requirement for the student's specialisation in the undergraduate programme of study.
1.05.08 Major Field. - Major Filed is a filed of specialisation having in a particular discipline in which a candidate is enrolled for the Post-graduate degree programme.
1.05.09 Minor Field. - Minor Field is a field of study of a candidate comprising those course(s) other than the major field of specialisation having relevance to the major field for the Post Graduate degree programme.
1.05.10 Supporting Course(s). - Supporting courses are those which a candidate shall be required to take as recommended by the Adviser (besides the Major and Minor ones) as part of studies for a postgraduate degree. The nature and content of the courses being such that these will support the candidates' major field of studies, and/or of research work (the requirement of the minimum number of Credit hours for such courses is specified).
1.05.11 Pre-requisite course(s). - It is the course which is specified for preparing the background knowledge of a student for enrolling in a course. Normally a student will earn credit for such a course, but if a Post-graduate student is to undergo any undergraduate course as a pre-requisite the student shall have to earn 'S' grade.
1.05.12 Deficiency Course(s). - The deficiency course(s) are those in which a candidate is considered deficient for a programme as decided by the concerned Advisory Commitment. The candidate shall take such course(s) and over and above the scheduled course(s) of major and minor fields as part of the students degree programme : After successful completion of such course(s) the student shall have to earn 'S' grade.
Such deficiency course(s) may be offered to under graduate students as determined by the students' Scholastic Committee.
1.05.13 Grade. - Grade signifies the level of standard of qualitative performance, proficiency or attendance which a student has attained/attended in a particular course or research work, in examination, evaluation etc., and which is expressed in letter grade such as 'A', 'B', 'C', 'D', 'F', 'P', T, 'US' and 'W'.
1.05.14 Grade Point. - It represent the numerical multiplier attributable to a letter Grade awards in a course of its specified credit hours. Thus 'A' indicate 4 points per credit hour, 'B' 3 points per credit hour, 'C' 2 points per credit hour, 'D' 1 point per credit hour, 'F' (fail), 'O' point per credit hour, 'P' shortage of attendance, 'V incomplete, 'S' satisfactory, 'US' unsatisfactory and 'W' withdrawn.
1.05.15 Grade Point Average (GPA). - It is the average Grade point of a student which is worked out by dividing the total Grade Points earned by the total credits of all the courses taken (excluding those of non credit courses) by a student in a semester. For example, if a student obtains a total of 54 credit-points in 5 courses consisting of 18 credit hours in a semester. The student's Grade Point
Average (GPA) will be 54/18=3.00 It determines the overall performance of a student in all course taken together in a semester.
1.05.16 Overall Grade Point Average (OGPA). - It is the Overall Grade Point Average of a student which is worked out by dividing the cumulative total of Grade Points by the cumulative total of credit hours, of all the courses taken (excluding those courses for which 'S' or 'US' grade is awarded) and completed by the student from the entry into the University as a specified time after the first semester or after the completion of a degree programme.
1.06 Academic Calendar
1.06.01 Calendar. - The Academic Calender specifying the dates for advisement, registration of students and commencement of instructions, and indicating the duration of every semester, etc., shall be prepared by the Academic Council for each Academic year and shall be notified by the Registrar at the beginning of each Academic year. The Academic Calendar shall also include co-curricular and extra-curricular activities of the students as determined by the Academic Council.
1.06.02 Semester Break. - There shall be one inter-semester break between first and second semesters, followed by another break at the end of the Academic session till the commencement of the next Academic session.
1.06.03 Utilisation of Semester Breaks. - The semester breaks may be utilised for study tour, N.C.C. camps/N.S.S. camps, sports and Athletics, Farm Practices and Clinics, other Co-curricular Activities, Short Courses/Training, Workshops/Seminars etc.
1.07 Award Of Degree
1.07.01 Requirement of Courses. - The requirements of Courses for the award of different degrees by the University shall be as recommended by the Academic Council from time to time.
1.07.02 Requirement for Award of Degree. - A student enrolled for a particular degree programme, must fulfil the minimum requirements given below, subject to the provision of Clause 1.07.01, in order to be eligible for the conferment of the said degree by the University.
| Degree | Credit Requirement (Minimum) | Residence Requirement (Minimum) | Maximum Period allowed |
| (i) B.Sc. (Agri) | 168 Cr. Hrs. (a) | 8 Semesters | 14 |
| (ii) B.V.Sc. & A.H. | 168 Cr. Hrs. (b) | 8 Semesters | 14 |
| (iii) B.Sc. (Home Sc.) | 118. Cr. Hrs. (c) | 6 Semesters | 10 |
| (iv) M.Sc. (Agri) | 60 Cr. Hrs. (d) | 4 Semesters | 8 |
| (v) M.V.Sc. | 60 Cr. Hrs. (d) | 4 Semesters(e) | 8 |
| (vi) Ph.D. | 66 Cr. Hrs. (f) | 6 Semesters (g) | 10 |
Note - (a) Includes 152 credit hours of Core Courses in the different field of Agricultural Science (including Basis Science & Humanities), 3 credit hours for N.C.C./S.S.S. (vide Clause 2.10.02) training and 13 Credit hours for Elective courses (in any one Department) Non-credit deficiency courses in various subjects may be offered depending on the requirement of the individual students as recommended by the concerned student adviser and approved by the students Scholastic Committee.
(b) Includes 165 Credit hours of core course and 3 credit hours of N.C.C., training. There is no provision of 'Elective' course (s) at present Non-credit deficiency Course(s) may be offered to a candidate, if considered necessary by the concerned teacher/student. Adviser and approved by the Students Scholastic Committee.
(c) The Total credit ours requirement for the Master Degree programme of a student shall be determined by the Advisory Committee on the basis of the Academic back ground. The minimum credit requirement should not be less than as shown below :
| Course (s) | Minimum Credit hours |
| Major | 30 |
| Minor | 7 |
| Supporting | 6 |
| Seminar(Courses) | 1 |
| Seminar(Research) | 1 |
| Research | 15 ('S' or 'US') |
Out of the 13 credits of minor/supporting course (s) minimum 7 credit shall be in a particular discipline outside the major which shall be designed as minor and 3 credit in statistics as compulsory supporting course. The remaining 3 hours shall be taken from any discipline (other than the major) depending upon the research requirements as suggested by the Advisory Committee.
The credit specified for seminar shall be one in the major field of studies.
(d) The total credit hours requirement for the Ph. D. degree programmes of a candidate shall be determined by the Advisory Committee on the basis of the Academic background. The minimum credit requirement should not be less than as shown below :
| Course (s) | Minimum Credit hours |
| Major | 20 |
| Minor | 8 |
| Supporting | 5 |
| Seminar(Courses) | 2 (Major-1, Minor-1) |
| Seminar(Research) | 1 |
| Research | 30 ('S' or 'US') |
1.08 Coverage of Syllabus. - The course teachers shall be responsible to the Head of the Department for ensuring the coverage of the prescribed syllabii of the course including fulfilment of the prescribed requirements as mentioned in clause 1.05.03 proper training of students both in theory and practicals and evaluation, including conduct of examination, in all the courses offered in the department. The Dean of the faculty shall co-ordinate the teaching programme and exercise supervision over instruction in the college. So far the P.G. programme is concerned the Director of Post Graduate Studies shall co-ordinate the teaching programme and exercise supervision.
CHAPTER II
Regulations on Admission, Enrolment and Continuance of Studies
2.01 Admission Procedure.
2.01.01 Admission Notice. - Notice of admission into various degree programmes of the University shall be issued by the Registrar through news papers at least one month ahead of the date fixed for the commencement of the academic session.
2.01.02 Admission Procedure. - The application for admission in prescribed form only, duly filled in and completed in all respects must reach the Deans of respective faculties on or before the last date specified for the purpose.
2.02 Minimum Admission Requirement. - The minimum requirements for admission into B.Sc. (Agri), B.V.Sc. & A.H. and B.Sc. (Home Science) degree programme of the University shall be 10+2 programme in Science having physics, Chemistry and Biology (or Botany and Zoology in place of Biology).
The Academic Council may, however, change the minimum admission requirements as and when necessary.
2.02.01 Minimum percentage of marks for admission into B.Sc. (Agri) B.V.Sc. & A.H. and B.Sc. (Home Science Programme). - A candidate must obtain a minimum of 45 percent marks (40% in case of Scheduled Caste and Scheduled Tribe candidates) in the qualifying examination to be eligible to apply for admission into any of the above three degree programmes. The minimum requirements are, however, subject to review by the Academic Council from time to time. The criteria for selection of candidates for admission will be determined by the Academic Council.
2.02.02 Minimum Admission Requirement for M.Sc. (Agri) Degree Programme. - (a) A candidate must be B.Sc. (Agri) of the University or any other University recognised by this University, with a minimum O.G.P.A. 260 in 400 scale, or 50 per cent marks in aggregate (in traditional system). The minimum may be relaxed for the Scheduled Caste Scheduled Tribes and candidates having at least 2 years professional experience which shall either be an O.G.P.A. 2.50 in 4.00 scale, or 45 per cent marks in aggregate (in traditional system).
(b) A candidate, seeking admission in a particular subject, should have 'ELECTIVE' in the subject in the under-Graduate Programme. However, a candidate may be admitted into the programme in subject which he had not taken as an 'ELECTIVE' at the B.Sc. (Agri) level but the candidate shall have to take the Elective course(s) in that subject in the under-graduate level as pre-requisite/deficiency as per suggestions of the Adviser/Head of the Department concerned.
2.02.03 Minimum Admission requirement for M.V.Sc. Degree Programme. - A candidate must be B.V.Sc. & A.H. of the University or any other University recognised by this University, with a minimum O.G.P.A. 2.60 in 4.00 scale or 50 percent marks in aggregate (in traditional system). The minimum may be relaxed for the Scheduled Caste/Tribe and candidates have at least 2 years professional experience, which staff either be an O.G.P.A. 2.50 in 4.00 scale, or 45 percent marks in aggregate (in traditional system).
2.02.04 Minimum Admission requirement for M.Sc. (Home Science) Degree Programme. - A candidate must be B.Sc. (Home Science) of this University or of any other University recognised by this University with a minimum O.G.P.A. of 2.60 in 4.00 scale or 50 per cent marks in aggregate (in traditional system). The minimum may be relaxed for the Scheduled Caste/Tribe and candidates having at least 2 years professional experience which shall either be an O.G.P.A. of 2.50 in 4.00 scale or 45 percent marks in aggregate (in traditional system).
2.02.05 Minimum Admission requirement for Ph.D. Degree Programme. - A candidate having a Masters degree in Agriculture of Veterinary Science or Home Science of this University of any other University recognised by this University with basic degree in Agriculture of Veterinary Science or Home Science with a minimum O.G.P.A. of 3.00 in 4.00 scale of 55 per cent marks in aggregate in traditional system by eligible for admission into the Ph.D. degree programme of the University.
2.02.06 Relaxation of Admission requirement. - The Academic Council may decide from time to time the extent to which the standard prescribed in Clauses 2.02.02, 2.02.03, 2.02.04 and 2.02.05 may be relaxed in case of a candidate who has minimum of 3 years of filed experience to the students' credit, or in case of University staff or candidate from a foreign country, duly recommended/sponsored by the Government, of India. Such candidates shall work as full-time student (See Clause 2.09.01)
2.02.07 Migration. - A candidate from corresponding faculties of other University recognised by the University may be considered for admission into the different degree programme of the University subject to production of proper credentials from the University/Institution last attended.
2.02.08 Medical Fitness. - Admission into any of the degree programmes of the University shall be subject to the candidate being declared medically fit by the University Medical Officer or a Medical Board constituted by the University for the purpose.
2.03 Maximum Number of Seats. - The maximum number of students to be admitted to the various degree programme each year shall be decided by the Board of Management on the recommendation of the Academic Council.
2.04. Reservation of Seats
2.04.01 Reservation at the Under-graduate level. - (a) Subject to revision from time to time, the Board of Management (on the recommendation of the Academic Council) shall determine and prescribe reservation of seats (including the number) for candidates belonging to the following categories for admission into the different under-graduate degree programme of the University :
(i) Scheduled Caste,
(ii) Scheduled Tribe,
(iii) More other Backward Classes,
(iv) University Employees' sons/daughters,
(v) Sons/daughters of retired University employees,
(vi) Sons/daughters of small marginal and landless farmers,
(vii) candidates having outstanding achievements in extra curricular/co-curricular activities of all Assam Standing,
(viii) Candidates belonging to the States and Union Territories (other than Assam) covering under the North Eastern Council (N.E.C.).
(b) 7 seats shall be reserved for candidates, belonging to other States in the department or Tea Husbandry and Technology in the 1st year B.Sc. (Agri) class. If the seats so reserved and field up by candidates from States and Union Territories not coming under the N.E.C. additional seats may be created to retain the number of seats fixed for Assam in the general quota. The qualifying marks for admission to these seats by candidates from States/Union Territories not coming under N.E.C. shall be at per with the minimum marks obtained by the candidates to fill up the general quota.
(c) Maximum of 5 extra seats may be created for students sponsored or nominated by I.C.A.R.
(d) Selection of candidates shall be made in order of merit within each category.
2.04.02 Reserved seats unfilled. - The reserved seats left unfilled within each category shall be thrown open for general competition.
2.04.03 Reservation at Post-Graduate level. - There shall normally be no reservation of seats at the Post-Graduate degree programmes of the University.
2.05 Admission to Different Degree Programme
2.05.01 Screening Committee (Under-Graduate programme). - (a) to screen the application based on the prescribed entrance qualifications and the criteria fixed by the University authority, the screening committee shall consist of-
| (i) | Dean of faculty | Chairman. |
| (ii) | Three teachers of the Faculty (to be nominated by the Dean) | Member. |
| (iii) | Deputy Director of Student's Welfare (the Dean may co-opt one or two more teachers if he considers necessary) | Member. |
At least four members shall have to sign the merit list prepared by the committee.
(b) The screening, Committee shall prepare a merit list of the candidates by taking into account the aggregate of marks obtained by the candidates in the proscribed entrance qualification for a particular under-graduate programme. The merit list shall be prepared on the basis of the above for each category of candidates, as prescribed by the Academic Council (see Clause 2.02.02). The Dean of Faculty shall call the screened candidates from such merit list (preferable not more than 3 times the number fixed for each category for admission) for an admission Test/Interview on the date(s) fixed for the purpose. In case of candidate with (10+2) programme of I.C.S.E./C.B.S.E the aggregate marks sheet for 11th and 12th classes examination shall be considered for preparing the merit list.
2.05.02 Selection Committee (Under-Graduate Programme). - Selection Committee consisting of the following shall select candidates for admission into the Under-Graduate programmes concerned.
| (i) | Dean of Faculty concerned | Chairman |
| (ii) | Heads of Department to be nominated by the Dean (not less than 4) | Member |
| (iii) | Registrar/Dy. Registrar (Khanapara) | Member |
| (iv) | Director/Assoc. Director of Basic Science | Member. |
The Chairman may co-opt in the Committee one or more Staff members from the Assam Agricultural University and one member from outside the University. The decision of the Selection Committee shall be final. The names of the candidates selected for admission and also put on waiting list shall be published in Newspapers.
2.05.03 Selection of candidates for reserved seats earmarked for N.E.C. at the Under-Graduate level. - For selecting candidates to fill up the reserved seats earmarked for the States and Union Territories under the N.E.C. (other than Assam) the University shall specify the number of seats in Admission Notice. Out of the total seats earmarked for this purpose the N.E.C. will fix the quota of seats to the respective States and Union Territories. The applications submitted by the candidates shall be routed through the Government of the States/Union Territories to which they belong to. One observer from the N.E.C. may be present in the Selection Committee to assist the committee in the selection of the candidates of the above mentioned regions for admission. Subject to the provision of Regulations, if the quota fixed for a particular State/Union Territory is not filled up by candidates from that particular States/Union Territory the vacant seats may be allotted to candidates from other State/Union Territories under the N.E.C. by the selection committee. If the seats reserved for the N.E.C. are no filled up the vacant seats will be thrown open for general competition.
2.05.04 Selection of candidates for reserved seats in Tea Husbandry and Technology at the Under-Graduate level. - For selecting candidates to fill up the quota of 7 seats reserved for other States in the Department of Tea Husbandry & Technology in the first year B.Sc. (Agri) class, the University shall specify in the Admission Notice to that effect. An observer from the Tea Board may be present in the Selection Committee to assist the Committee to the selection of such candidates for admission.
2.05.05 Screening Committee (Post-Graduate Programme). - (a) to screen the application based on the prescribed entrance qualification the Screening Committee shall consist of :
| (i) | Head of Deptt. concerned | Chairman |
| (ii) | Two faculty members of the Deptt. (to be nominated by the Head of the Deptt.) | Member |
(b) The Screening Committee shall prepare a merit list of candidates and forward the same to the Director, Post Graduate Studies through the Dean of concerned faculty. The Director, Post-Graduate Studies shall call such screened candidates for an admission Test/Interview on the date (s) fixed for the purpose.
2.05.06 Selection Committee (Post-Graduate Programme). - The Selection Committee for selecting candidates for each faculty consisting of the following members.
| (i) | Director. P.g. Studies | Chairman |
| (ii) | Dean, Faculty concerned | Member |
| (iii) | Heads of Deptt. offering P.G. course | Member |
| (iv) | Registrar/Dy. Registrar (Khanapara) | Member |
2.05.07 Post Graduate Committee. - There shall be Post Graduate Committee for each faculty consisting of the following members :
| 1. | Director of P.G. Studies | Chairman |
| 2. | Dean of the concerned faculty | Member |
| 3. | Director/Assoc. Director of Research | Member |
| 4. | All Heads of the P.G. Depts. | Member |
| 5. | Director/Assoc. Director of Exten, Education | Member |
| 6. | Director/Assoc. Director of Basic Sc. & Humanities. | Member |
Presence of ⅔ rd members will form the quorum.
2.05.08 Duties and responsibilities of the Post-Graduate Committee. - The Post Graduate Committee of a faculty shall have the general jurisdiction over all matters relating to Post Graduate Education including Academic standard. But matters pertaining to introduction, alteration, addition and modification of Post-Graduate curricular shall be routed through the Board of Study to the Academic Council for consideration. The Committee shall normally meet once in a semester.
2.06 Admission Test/Interview
(a) A candidate seeking admission into any of the degree programmes of the University must appear in the admission Test/Interview conducted by the Selection Committee.
(b) The Selection Committee may consider the applications of the foreign student(s) for admission in absentia.
2.07 Registration
2.07.01 Registration for degrees. - No candidate shall be awarded a University degree unless the candidate is formally registered for the degree.
2.07.02 Procedure for Registration and Transfer. - (a) Registration of a candidate selected for admission into any programme of studies of the University shall be made on payment of prescribed fee at the office of the Dean concerned on or before the date notified for this purpose. On failure to pay dues on or before the specified date the candidate shall forfeit the seat and the seat so vacated shall be filled up from the waiting list in order of merit. A student must present in person at college for registration as well as for necessary advisement and orientation on such dates as may be notified.
(b) However, in case of an under-graduate student, the Dean of the faculty and in case of a post-graduate student, the Director, Post-Graduate studies may extend under very special circumstances the date of registration of a candidate to the extent of 7 days. A candidate failing to register and join the college and attend the classes even within the extended time limit shall forfeit the seat and the seat may be allotted to candidate in the waiting list in order of merit after expiry of the extended date.
(c) A student may be allowed by the Director, Post Graduate Studies with the recommendation of the Dean and concerned Head of Department of the faculty to transfer his registration from one P.G. Department to another within a fortnight from the date of commencement of the first semester, provided that the percentage of marks obtained by the student already admitted in the department to which the transfer is sought and that vacant seat is available in the Department without prejudice to the weightage given to the Elective Course.
2.07.03 Students' Registration Number. - A student to a degree programme shall be allotted a Registration Number at the time to admission into any degree programme in the faculty. In case of an under-graduate student the year of admission is followed by the name of the faculty (by mentioning only the first letter) and then the students serial number at the time of admission. For instance, a student who has taken admission into under-graduate programme in the Agricultural faculty in 1977 and gets 25 as serial number, will have Registered Number as 77-A-25 ('A' stands for Agriculture, 'V' for Veterinary and 'H' for Home Science). In case of a Post-Graduate student as well as a student doing Doctorate, 'M' (for Master's degree) and 'D' (for Doctorate degree) should be suffixed to the above number as the case may be.
2.07.04 Fees. - The fees for application, semester fee, special fee, semester examination fee and other fees shall be as prescribed from time to time.
2.07.05 Registration of continuing students. - A continuing student shall register his/her name in each semester paying the prescribed fee for purpose in person on the date(s) specified. The registration can be extended by the Dean of the concerned faculty for a period not exceeding 5 days in which case a late fine of Rs. 10/- (Rupees ten) only shall be charged. A student who fails to register and attend classes within 5 days from the date specified shall forfeit the claim for registration for the semester.
2.07.06 Post-Graduate Students' Proposed Study Programme. - (a) After due consultation the student shall draw up the total study required for the Post Graduate in the prescribed from which shall be sent by the concerned Head of the Department to the Director, Post Graduate studies and copies of them shall be sent to the Dean of Facility, the Head of the Department, the Major Adviser, the Register/Dy. Registrar (Khanapara) and the student concerned. Any subsequent changes in this programme shall be approved by the Director, Post Graduate Studies on recommendation of the Advisory Committee and shall be intimated to all concerned.
2.07.07 Post-Graduate Students' Semester Study Programme. - At the commencement of the semester the students course credit study programme shall subject to the provision of clause 2.07.06 be determined by the Major Adviser in consultation with the student. Six copies of the programme in the prescribed form duly signed by the concerned course leader/teacher and the major Adviser shall be submitted to the Director, Post-Graduate Studies the Dean of the Faculty, the head of the Department, Registrar and Major Adviser for information and record. One copy shall be retained by the student.
Note - In case of course is taught by more than one teacher the head of the Department will identify one of them as course leader.
2.07.08 Withdrawal. - A Post-Graduate student on the recommendation of the Advisor may withdraw from a course(s) not latter than two weeks after the commencement of the semester subject to the minimum of study load prescribed with the approval of the Dean and under intimation to the Registrar and teacher concerned. In such a case, 'W' should be marked in the appropriate column of the semester course credit programme. However a student who discontinued a course without official withdrawal shall be awarded 'F' Grade in that course.
2.08 Advisement and Orientation
2.08.01 Under-Graduate Students' Advisory System. - (a) The Deputy Director of Students' Welfare shall be responsible for organising the Advisory system and its proper functioning. At the beginning of Academic session, Deputy Director of students' Welfare with the approval of Dean of faculty shall prepare the list of students' Advisers (from amongst the teachers) and place under them from the entire degree programme a group of 5 to 10 students preferably from one batch for advisory purpose both in academic and non-academic matters. Each Adviser shall maintain personal records in respect of each students academic progress, deficiencies in studies, personal problems as well as co-curricular and extra curricular activities. The student shall always apprise their advisers as and when they are faced with any kind of problems. In case of academic as well as financial problems, the Adviser shall send report to the Deputy Director of Students' Welfare for his taking appropriate action as far as practicable in consultation with the Dean of faculty.
(b) All the Student Advisers at the faculty level shall constitute the 'Under-Graduate Students' Advisory Committee of which the Dean of concerned faculty shall act as Chairman and the Deputy Director of Students' Welfare, as Secretary. The meeting of the Committee shall be convened at least once in a semester to review the progress of the advisory system and also to sort out the important problems of the students if any.
2.08.02 Post-Graduate students' Advisory system. - (a) For every student admitted to a post graduate degree programme there shall be an Advisory Committee. The concerned Head of the Department shall select a teacher of the University as Chairman of the Advisory Committee preferably specialised in a particular field in which a students desires to take research problem.
(b) The Chairman in turn shall constitute an Advisory committee consisting of one member from the major discipline and one from the minor fields of studies for master degree programme and at least to members from Major and two from Minor fields of studies for Ph.D. programme. The Advisory Committee shall be constituted within a month of admission into the degree programme of a student and the same shall be approved by the Director, Post-Graduate Studies. The Heads of the Department shall act as Chairman till a regular Chairman is selected. The Chairman shall be the guide of the student. In case the Chairman is outside the campus there shall be a co-guide at the main campus of the University or vice-versa.
(c) The Advisory Committee shall have to be reconstituted in the event of change of any member of the committee and the same shall be approved by the Director of Post Graduate Studies. In case the Chairman of the Advisory Committee of a student is transferred to an outstation campus of the University he shall cease to be the chairman and the other members of the major field of study from the Advisory Committee shall automatically be the Chairman and the previous Chairman shall act co-guide.
(d) A faculty member shall not act as Chairman for more than six Advisory Committees for Post-Graduate degree programme, simultaneously of which Ph.D. students should not be more than three and shall not act as a member for more than ten Advisory Committees.
(e) The Advisory Committee should meet at least once in a semester and assess the progress of work of the student and submit a report.
2.09 Maximum Credit Load in Semester
2.09.01 For Full time Students. - A student during the under-Graduate study programme shall take not more than 25 credits in a semester. A post-graduate student shall take not more than 18 credits in a semester excluding research work.
2.09.02 For part time students. - An employee of this University permitted by the appointing authority may register as a part time student in a post graduate degree programme. Academic Council will consider individual case on is merit. In such cases the maximum credit load will be 8 (eight) credits.
2.09.02 Transfer of credit from other Universities. - (a) There shall be a student Scholastic Committee which shall scrutinise the course credit of a student migrating from other Universities to this University for transfer of his credit already earned in the other University. The committee shall determine his total credit requirements and course programme at this University. If the committee desires comprehensive test may be held to ascertain the proficiency of the candidate in such course(s). The committee may decide as to how many credits equivalent may be transferred towards calculating the O.G.P.A. of the candidate.
(b) The committee also shall scrutinise the course requirements of students who have dropped from the trimester course and seeking admission in the semester course and recommend as to how many credit(s) equivalent may be required for such a student under semester course (s).
(c) On recommendation of the student Scholastic Committee, transfer of the credit from other recognised University and other Institutions recognised by the Assam Agricultural University may be allowed.
2.09.04 Student Scholastic Committee. - There shall be student Scholastic Committee for both Under-Graduate and Post Graduate students for each faculty consisting of:
| (A) For Under - Graduate Students- | ||
| (i) | Dean of the Faculty | Chairman |
| (ii) | Registrar/Dy. Registrar | Member |
| (iii) | One faculty member nominated by the Dean concerned | do |
| (iv) | Two Heads of the Deptt. concerned | do |
| (v) | Director/Assoc. Director of Basic Science & Humanities | do |
| (B) For Post Graduate Students- | ||
| (i) | Director of P.G. Studies | Chairman |
| (ii) | Dean of concerned faculty | Member |
| (iii) | Register/Dy. Registrar (K) | do |
| (iv) | One faculty member to be nominated by the Chairman | Member |
| (v) | Heads of the P.G. Deptt. concerned | do |
| (vi) | Director/Assoc. Director of Basic Science & Humanities | do |
Chairman concerned may co-opt another teacher as and when necessary.
2.10 Course Programme(s)
2.10.01 Course Credits any Syllabii. - The details of the Course credits and syllabus for the different programmes shall be as approved by the Academic Council from time to time.
2.10.02 N.C.C. Training. - Every Under-Graduate student except as specified below of first and second year classes of the faculty of Agriculture and the faculty of Veterinary Science shall undergo the N.C.C. training as prescribed in the syllabus. The foreign students and girls students of Agriculture and Home Science faculties shall attend N.S.S. training in lieu of N.C.C. training.
2.10.03 Courses. - Any course to be offered in any of the degree programmes of the University must have the approval of the Academic Council. Any subsequent changes felt necessary of the approved course contents may be made by the Board of Studies without change of the course title and credit hours. Such changes shall have to be communicated to the Director of Post Graduate Studies and to the Registrar.
2.11 Class Attendance
2.11.01 Maintenance of Record. - A teacher shall maintain a record of the students, attendance in each course which the teacher teaches.
2.11.02 Minimum Attendance Requirements. - A student shall be required to maintain a minimum of 75 (Seventy five) percent attendance separately for theory and practical in each course. It shall be the responsibility of a student to ensure that his/her attendance requirement does not fall short of the minimum fixed.
2.11.03 Condonation of Attendance. - Under special circumstances viz., (a) authorised absence under official directives and (b) serious illness a student may be granted condonation of attendance provided that his/her attendance does not fall short of 60 percent and that the student satisfies the conditions prescribed in Clauses 2.11.04 and 2.11.05. No further condonation even on medical ground or otherwise shall be granted to a student under any circumstances.
2.11.04 Procedure for granting condonation. - (a) Authorised absence under official directives-The Dean of faculty on the recommendation of the Deputy Director of Students' welfare may permit a student to represent the University/Faculty in the Inter-University of Inter-College important event(s) for any events in State and National level. The period for which the student is deputed shall be treated as authorised absence under official directives and treated as leave. The Deputy Director of Students' Welfare as well as the student concerned shall, however, ensure first that minimum attendance requirement shall not fall short of the minimum fixed (see Clause 2.11.03). The Dean of faculty shall notify the name(s) of such student (s) to the Heads of the Department (s) for conveying the information to the teachers concerned for record. In case of Post-Graduate student due information shall have to be conveyed to the Chairman of the Advisory Committee.
(b) Serious illness. - If a student is prevented from attending the Class(s) owing to serious illness, student concerned/guardian (for Warden of the concerned hostel if necessary) shall submit an application along with a medical certificate from the University Medical Officer and recommendation from the Hostel Warden/Superintendent (in case of a hosteller) or from a Registered Medical Practitioner within 7 days from the date of absence from the class(s) stating clearly in the medical certificate the period for which the student was advised treatment and rest. Such application shall be addressed to the Dean of the faculty concerned, who may grant leave for those days of absence and inform the Heads of the Departments. In case of Post-Graduate student such application shall have to be routed through the Chairman of the Advisory Committee.
(c) For both the case mentioned under Clause 2.11.04 (a) and (b) the Heads of the Departments shall intimate regarding grant of such leave to the teacher concerned who shall make 'L' (Leave) for the days of absence in the attendance register. While calculating the percentage of attendance the period of leave shall be taken into account. If the percentage falls short of the prescribed minimum of 75 percent the student shall be awarded 'P' grade.
2.11.05 Notification regarding class attendance. - (a) The record of class attendance of all the students in every course shall be prepared by the teacher concerned till 5 days prior to the date of commencement of the End-Term examination and the names of the students whose percentage of attendants falls short of the prescribed minimum shall be notified three days prior to the commencement of the End-Term examination with intimations to the Heads of the Departments and the Dean of faculty concerned for their informations.
(b) As a warning to the students, the teacher concerned shall notify in the middle of the semester the name(s) of the student(s) whose attendance in the class(s) fell short of 75 percent. The copies of such notification shall be sent to the Head of the Department and the Dean of the Faculty concerned for their information.
2.11.06 Award of 'P' grade. - If a student does not fulfil the requirements mentioned in Clauses 2.11.02 and 2.11.04 (as the case may be) shall be awarded 'P' grade and shall always be debarred from appearing in the End-Term examination of the semester in that course(s). It shall be the responsibility of the student to ascertain first the percentage of attendance, prior to appearing in the End-Term examination.
2.11.07 Significance of 'P' Grade. - A student who fails to fulfil be minimum attendance requirement as prescribed in Clauses 2.11.05 (as the case may be) and awarded a 'P' grade in a course(a) shall repeat the course (s) when offered. The G.P. A/O. G.P.A. of the student in a semester(s) shall be counted excluding the course(s) in which the student is awarded 'P' grade.
2.12 Release of Student from a College. - A student who wants to leave the college during or after a semester or on completion of the degree programme must officially be released by the Dean concerned on obtaining a clearance certificate in a prescribed form all Heads of Departments the Warden of the Hostel, Deputy Direct Director of Students' Welfare and the Librarian. In case of Post-Graduate student seeking for such release, the clearance certificate in prescribed from must be forwarded by the Head of the Department to the Dean of the faculty concerned. The copy of the release order shall be sent to the Director of Post Graduate Studies and the Registrar.
2.13 Refund of Caution Money. - Refund of caution money shall not be made to a student within one month of the date of release from the College concerned. The claim for refund of caution money shall not be entertained after a period of one year from the date of the student released from the College. The caution money shall not be refunded if a student leaves the College without permission and/or does not join and attend any class after admission.
2.14 Re-admission of Students. - A student who leaves the College with permission from the Dean concerned after completion of the requirements of at least one semester may be readmitted after a break of not more than four subsequent semesters. Such a student shall apply through the Head of the Department to the Director of Post Graduate Studies and the Dean of the faculty concerned as the case may be for readmission at an appropriate time. The previous semester(s) completed by such a student shall be counted towards the total residential requirements and credits earned along with grades for the degree.
2.15 Enrolment in next Higher Semester, Academic Probation, Clearance of 'F' Grade and withdrawal from the University.
2.15.01 Academic Probation. - (a) If in the first semester the grade point average (G.P.A.) falls below 2.00 and 2.75 and in the subsequent semester the O.G.P.A. falls below 2.00 and 2.75 in case of an Under-graduate and a Post-graduate student respectively, the student shall be placed on 'Academic Probation" for the duration of the following semester.
(b) A student securing O.G.P.A. 2.00 or above at the Under-graduate level and 2.75 or above at the Post-graduate level in a semester but registering 'F' grade in any course shall be placed on 'Academic Probation' for the next semester.
(c) A student on Academic Probation (OGPA) below 2.00 in the under-graduate programme and below 2.75 in the Post-graduate programme) without registering 'F grade shall be allowed to improve his/her OGPA by appearing in an examination for one or more courses in which the student secured 'C' grade in the Post-Graduate degree programme in the preceding Semester. Such a student may appear in the repeat examination within one month of the commencement of the Semester to improve the C or D grade. If the Student fails to improve his/her grade in this examination the student may be given another chance to improve the said grade (s) by appearing in one more examination in these course(s) after a lapse of one month from the first examination but within the Semester. No further chance shall be given if the student fails to improve his/her grade. Such student shall have to register for repeating the course(s) in which the student secured C/D grades in the concerned Semester.
The student on academic probation shall have to apply to the Dean in case of under-graduate programme and to the D.P.G.S. in case of Post-graduate Programme through the concerned Heads of the Department(s) for appearing in the examination.
(d) A student completing all the requirements of a degree programme securing O.G.P.A. of 2.00 or above at the Under-Graduate level and 2.75 or above at the Post-graduate level but registered 'F grade in any course shall not be eligible for the award of the degree unless the student clears the 'F grade within the maximum limit of chances as permissible under the regulations and maintains the minimum O.G.P.A. required for the degree.
2.15.02 Critical O.G.P.A. - Critical O.G.P.A. in respect of probation and withdrawal from the University are given below-
| At the end of probation | Under-graduate Withdrawal | Post-graduate | |
| Probation | Withdrawal | ||
| 1st Year Above 1.00 & below | 1.00 or | Above 2.00 & below 2.75 | 2.00 or below |
| 2nd year Below 2.00 | 2.00 below | ||
| 3rd year Below 2.00 | |||
| 4th year | |||
2.15.03 Removal of Academic Probation. - A student on 'Academic probation' during a semester who secured O.G.P.A. 2.00 or above in the case of under-graduate and O.G.P.A. 2.75 or above in the case of post-graduate without 'F grade at the end of a semester shall cease to be on 'Academic probation.
2.15.04 Removal of 'F grades and repeat examination. - (a) A student securing 'F grade in three or more courses in a Semester shall not be allowed to register in the next higher Semester. Such a student may register his/her name for the courses of the concerned semester in which he secured 'F grade in three or more Courses in the next academic year.
(b) A student securing 'F grades in not more than two courses shall be allowed to register his/her name for courses of the next higher Semester. During this Semester such a student shall be allowed to appear in repeat examination to remove his/her 'F' grade(s) within one month from the date of commencement of the Semester. Such a student if fails to remove his/her 'F' grade(s) may be allowed to appear in another repeat examination after a lapse of one month from the first repeat examination but within the Semester. If such a student fails to remove his/her 'F' grade(s) even after availing two chances (repeat examination) he/she shall not be allowed to register his/her name in the name in the next higher semester, although he/she might not secure 'F' grade in any. course of the current Semester. Such a student shall have to register for all the course of the Semester in which he/she secured 'F' grades and shall forfeit the grades, already earned in courses of that Semester. Such student shall have to pass in all courses to enable him/her to register for courses in higher Semester and the grades earned in courses of the semester in which he/she did not secure 'F' grades in any course but failed to remove his/her grade of course(s) the preceding Semester may be retained. However, if the student desires to improve his/her O.G.P.A., he may register for all the courses of the Semester by surrendering earlier grades with the permission of the Dean in case of Undergraduate programme and from the Director of Post-Graduate Studies in case of Post graduate programme provided that a first year U.G. student securing not more than 4 'F' grades in the first Semester with GPA 1.00 or above be allowed to register provisionally in the second Semester. Such a student shall have to clear all the 'F' grades registered under the first Semester within 45 days from the date of provisional registration in the Second Semester. Failing to clear 'F' grades within 45 days mentioned above a student shall be given another chance to clear 'F' grade(s) of the first chance. If such student fails to clear all the 'F' grades even after availing the second chance mentioned above, the student shall be dropped from the second Semester and such a student may be re-admitted in the first Semester for all the courses in the next Academic Session with the permission of the Dean of the respective Faculties.
Students securing 'F' grade (s) with GPA below 1.00 in the first Semester of the first year class shall be dropped from the Semester and such a student may be re-admitted in the first semester of the next Academic Session with the permission of the Deans of the respective Faculties.
A re-admitted student securing GPA below 1.00 again in the first Semester shall be dropped from the University.
2.15.05 Manner of holding Repeat Examination. - The repeat examination shall normally be a theory examination of 3(three) hours duration covering the entire course. However in addition the course teacher may conduct practical and/or Viva-Voce examination on the course concerned if considered necessary.
CHAPTER III
Regulations on Conduct of Examinations Evaluation and Grading of Students.
3.01 Conduct of Examinations.
3.01.01 Number of Examination in a semester. - There shall be at least two examinations viz. Mid-term and End-term (or final semester) examinations. Besides, the teacher of a course(s) may hold any other type of test including quiz and also give assignments. The quizzes should preferably be unannounced.
3.01.02 Schedule of Tests. - The following schedule of tests is suggested for the guidance of the teachers.
Theory
| Examination | Type | Duration | Suggested Weightage |
| (i) Mid-term | Objective and Short type questions | 1 hour | 25% |
| (ii) End-term | Comprehensive and objective type covering entire course | 2 hours | 55% |
| (iii) Quizzes/and Preferably other tests/ unannounced assignments quizzes | 10-15 minutes | 20% |
Note - If quizzes and/or assignments are not held in a course the weightage assigned for these shall be added to the End-term weightage.
Practical
| (i) | Class works and Class records | 10% |
| (ii) | End-term practical (including Viva-Voce) | 2-3 hrs. |
3.01.03 Mid-term and End-term Examinations. - (a) Mid-term Examination shall be conducted in the middle of the Semester and End-term Examination, both in theory and practical (if any) at the end of the Semester.
(b) Notice for these examinations shall be issued by the Dean of the faculty concerned at least 10(ten) days ahead of the examinations. The notification of holding examinations shall be intimated to the Director, Post-Graduate Studies and the Registrar for record.
(c) A student registering for a course must sit for the Mid-term examination in the courses to be eligible for appearing in the End-term examination. The examinations in case of Under-graduate programme conducted centrally and in case of Post-graduate programme it shall be conducted by the Department concerned within the specified dates in the Academic Calendar.
3.01.04 Questions for Mid-term and End-term Examinations. - A teacher taking course (s) shall set questions for the examinations and submit the same to the Head to the Department at least 7(seven) days before the commencement of examinations. A Department Committee consisting of the Head of the Department the teacher concerned and other teacher with knowledge in the subject matter (to be nominated by the Head of the Department) shall scrutinise the questions thus set, and if necessary, may moderate the questions (either omit, or add part or full questions) to cover the syllabus prescribed for the course. The Head of the Department shall submit the question papers to the Dean of the faculty at least two days before the commencement of examinations for under-graduate courses.
3.01.05 Suspension of classes before End-term. - Classes shall ordinarily be suspended for 3 (three) days prior to the date of commencement of the End-term Examination.
3.02 Grades
3.02.01 Allotment of Marks. - The allotment of marks in theory and practical examinations shall be allotted in proportion to credit hours in theory and practical of the courses.
3.02.02 Award of Grades. - At the end of each Semester, the teacher of each course shall grade the students, as prescribed, on the basis of the student's performance in examination, assignment and/or practicals etc.
3.02.03 Minimum Qualifying Grades. - A student must secure both in theory and practical separately the minimum qualifying grade (in case of an Under-graduate, at least 'D'/and in case of a Post-graduate at least 'C' grades).
3.02.04 Custody of Answer scripts. - A student shall be allowed to see his evaluated answer script (if the student so desires) within five days after completion of the examination. The evaluated answer script shall be preserved by the teacher concerned till the end of the next Semester.
3.03 System of Grading. - The grading of a student shall be done in a 4 point scale using letter grades, such as 'A', 'B', 'C, 'D', and 'F'. The range of marks, the quality of performance and point per unit credit hour for each grade are given below :
3.03.01 Under-Graduate Classes. -
| Range of marks | Grade | Significance | Points per each Cr. hr |
| (i) 80% and above | A | Excellent | 4 |
| (ii) 70% and above but below 80% | B | Good | 3 |
| (iii) 60% and above but below 70% | C | Fair | 2 |
| (iv) 50% and above but below 60% | D | Pass | 1 |
| (v) Below 50% | F | Fail | 0 |
| (vi) Attendance below 70% | P | Shortage of attendance | - |
| (vii) Course work not complete | I | Incomplete | - |
3.03.02 Post-Graduate Classes. -
| (i) 80% and above | A | Excellent | 4 |
| (ii) 70% and above, but below 80% | B | Good | 3 |
| (iii) 60% and above.but below 70% | C | Pass | 2 |
| (iv) Below 60% | F | Fail | 0 |
| (v) Attendance below 70% | P | Shortage of attendance | - |
| (vi) Course work not complete | I | Incomplete | - |
| (vii) Preliminary Examination (only for Ph.D). | 'S'/’US' | Satisfactory/Unsatisfactory | - |
3.03.03 Grade How Awarded. - A student securing marks in a course during a Semester in the theory as well as the practical examination (see clause 3.01.02) must obtain the minimum qualifying grade in each of the two parts separately (see clause 3.02.03 and clause 3.03.01). Then the marks obtained by the student both theory and practical (including assignments) are added together (3.02.01) and expressed as a percent of the total marks and grade is awarded on the basis of clauses 3.03.01 and 3.03.02.
3.03.04 Incomplete Grade (% Grade). - A student shall be awarded 'I' (Incomplete), if a student fails to complete laboratory works, records of field practical and/or assignment. All incomplete grade must be removed within fifteen days after the commencement of the following Semester. Failure to do so shall result in the award of 'F' Grade. In case of N.C.C., the 'I' grade, if any, may however, be removed in the next year when N.C.C. training is offered. In this case computing of G.P.A., grade 'I' shall not be taken into consideration and the revised overall result shall be determined after the final grade for the course is received.
3.04 Posting of Grades. - The teacher of each course shall prepare 5 copies of grade award list in prescribed form and shall submit preferably within 6 days or as notified by the Dean from the last of the End-term Examination. Two such copies are to be sent to the Dean concerned through the Head of the Department. The dean shall retain a copy for his record and forward one copy to the Registrar. The teacher shall submit the 3rd copy to the Head of the Department for retaining in the Department. The 4th copy shall be displayed in the Department's Notice Board and the 5th copy be retained by the teacher concerned.
The Head of the Department having basic Science and Humanities courses shall send a copy of grades of basic science courses to the Director, Basic Science for intimation.
In case of Post-graduate degree programme one additional copy of the grade list shall be prepared and submitted to the Director, Post-Graduate Studies through the Dean of the faculty concerned.
3.05 Scrutiny of Crades. - If any mistake in the calculation of grade (after the grades have been communicated) is detected the teacher shall inform the Head of the Department concerned for appropriate correction in the grade awarded. Such corrected grade shall be reported to the Dean within 5 days after the declaration of results. The Dean shall inform the Registrar for necessary correction of the grade. In case of Post-Graduate programme, the Head of the Department shall inform the Director, P.G. Studies regarding correction in the grade and awards, who in turn inform the Registrar for necessary correction.
3.06 G.P.A. and O.G.P.A. - (Grade Point Average) and O.G.P.A. (Overall Grade Point Average) are worked out as defined in Clauses 1.05.14 and 1.05.15.
The Overall Grade Point Average (OGPA) shall be determined at any specified point of time i.e., at the end of the second Semester of the first year Degree Class or of the first Year Post-Graduate class, and so on in any Semester of the subsequent classes or any of the degree programmes. For the first semester, the GPA and OGPA of a student shall be the same.
3.07 Grade Card. - The Grade card in prescribed from shall be issued by the Registrar and copies be forwarded to the student, his/her guardian, the Director, Post-Graduate studies (for P.G. students). Dean of concerned faculty and the student Adviser. One such copy shall be retained by the Registrar for record.
3.08 Absence from Examination.
3.08.01 Absence due to illness or for reasons beyond the control of the student. - (a) Absence from Mid-term and End-term examinations of course(s) on account of illness or for reasons beyond control (viz-Death and Serious illness of parents), a student must file an application within 3(three) days after the completion of the examination through the teacher of the course to the Head of the Department if it is a Mid-term examination and to the Dean of the faculty if it is an End-term examination for permission to appear in a Make-up examination. Failure to do so will result in the award of 'F' grade in the course (s) concerned.
(b) Provided that if illness is the reason for absence for the examination, the application must be submitted in a prescribed form by the student through the Hostel warden and/or the student Adviser, accompanied by a Medical Certificate in a prescribed form stating clearly the nature of illness for which the student was actually unable to appear in examination.
(c) If the nature of illness permits a student to appear in an examination in sick bed as recommended by the University Medical Officer the student may be allowed to appear in the examination in sick bed.
(d) The Head of the Department or the Dean, as the case may be upon reasonability of the situation or the genuineness of the case shall direct the teacher to hold a Make-up Examination for the student. In case of End-term examination the Dean shall endore a copy of the order to Registrar for being including in the student's personal file. The Head of the Department will fix the date of make-up examination in case of mid-term examination and the Dean concerned will fix the date of make-up examination in consultation with the Head of the Department in case of End-term examination. However, the time for holding such examination shall in no case exceed one month from the date of completion of the concerned Mid-term /End-term Examination as the case may be.
3.08.02 Absence under-official Directives. - In case of a student deputed to represent the University under official directives (Clause 2.11.04), he/she may be permitted to appear in the Make-up examination as per clause 3.08.08.
3.09 Students' Record. - The record of academic performance, co-curricular activities and disciplinary actions concerning a student shall be recorded and maintained by the Dean concerned in the form of student's records, copies of which shall be supplied to the Director, Post-graduate Studies, Registrar, Students' Adviser and the Student concerned.
3.10 Post Graduate Students' Progress Report. - At the end of every semester a post graduate student shall have to submit a progress report in prescribed form to the Major Adviser who shall forward the same to the Director, Post-graduate Studies and the Dean of the concerned faculty through his/her Major Adviser and Head of the Department.
3.11 Requirement of Minimum OGPA to qualify for a Degree. - A student must obtain a minimum OGPA of 2.00 at the Under-graduate level and 2.75 at the Post graduate level on a 4 point scale for qualifying for a degree.
3.12 Distinction. - A Student shall be declared to have obtained distinction if he/she secures Overall Grade Point Average OGPA of 3.50 or above after completion of under graduate programme and 3.75 or above after completion of post-graduate programme without recording 'F' grade or improving grades by repeal examination/course(s) provided that he/she is not placed under Academic and/or conducted probation during the programme of study for the degree provided further that he/she completes all the courses for which he/she was registered in a particular degree programme in the specified duration of the concerned degree programme.
3.13 Preliminary Examination on Ph. D. Programme.
3.13.01 Procedure for holding preliminary examination. - (a) The student shall apply to the Major Adviser after successful completion of at least 75% of the course prescribed for his/her degree programme for appearing in the preliminary examination. The examination shall be held at least nine months before the final examination. The Advisory Committee shall arrange the written examination which shall consist of two papers (one in Major and the other in Minor) for Ph.D. Degree programme. A student shall have obtains' grade in the written examination. A student securing 'US' grade shall have to sit for the written examination again within two months for qualifying for the Viva-Voce examination.
(b) After successful completion of the written examination the student shall have to appear for a viva-voce examination to be taken by a Board of Examiners,
(c) The Major Adviser shall intimate the Head of the Department to arrange for the preliminary viva-Voce examination, who in turn shall communicate the same to the Dean of faculty and the Director, Post-Graduate Studies.
(d) A Student shall have to obtain 'S' grade in the preliminary viva-voce examination. If the Board of Examiner, finds the performance of a student in the Viva-Voce examination not upto the mark, the Board of examiners may suggest any of the following :
(i) to reappear in Viva-Voce examination,
(ii) to deliver a seminar on the topic where found deficient,
(iii) To write an assignment on the relevant topic within a period of two months.
(e) The date of clearing Preliminary Examination will be recorded in the student grade card.
3.13.02 Board of Examiners for preliminary Viva-Voce Examination.
| (i) | Major Adviser | Chairman |
| (ii) | External Examiner | Member |
| (iii) | Head of the Department (if he is not a member of the Advisor Committee) | Do |
| (iv) | Members of the Advisory Board of the student concerned | Member |
3.13.03 Appointment of External Examiner. - The Head of the Department in consultation with the Major Adviser of the student shall prepare and submit to the Director, Post-graduate Studies through the Dean of faculty concerned a panel of Five names to act as External Examiner (from outside the University). The External Examiner shall be appointed by the Director, Post-graduate Studies from the panel of names with the approval of the Vice-Chancellor and intimate the Dean of faculty, Register and Head of the Department concerned.
3.13.04 Fixing of date for the Preliminary Viva-Voce Examination. - The Head of the Department shall fix a suitable date for holding the preliminary viva-voce examination and write to the External Examiner and other members of the Board of Examiners with an intimation to the Director, Post-Graduate Studies, Dean of the faculty concerned and the Registrar.
3.13.05 Report on preliminary Examination. - On successful completion of the preliminary examination the Head of the Department shall communicate the same to the Director, Post-Graduate Studies, Dean of the faculty and the Registrar in a prescribed form (Appendix-X)
3.14 Examination Committee for Approval of Results : Under Graduate. - An Examination Committee consisting of the Vice-Chancellor as the Chairman and Dean of faculty concerned and the Registrar (Dy. Registrar in case of Khanapara) as member shall approve the results. The Register shall issue Provisional Certificate and transcripts to the qualified students.
3.15 Post-Graduate. - An Examination Committee consisting of the Vice-Chancellor as the Chairman and the Director, Post-graduate Studies, Dean of the faculty concerned and the Registrar as member shall approve the results. The Registrar shall issue provisional certificates and transcripts to the qualified students.
Note - A transcript shall show the courses taken by a student along with the grades obtained and the ultimate O.G.P.A. obtained by the student.
3.16 Award of Degree Certificate. - A degree certificate under the official seal of the University and signed by the Vice-Chancellor, the Registrar, the Dean and the Director of Post-Graduate Studies (in case to P.G. Programme) shall be presented at the Convocation of the University to each of the qualified students of a particular degree programme. The degree certificate shall set forth the name of such student, name of the degree (name of the elective subject, if any, in case of Bachelor degree and the field of specialisation in case of Post-Graduate degree programme) and date of successful completion of a particular degree programme.
3.17 These for Post-Graduate Degree Programme.
3.17.01 Research Work. - (a) Each student of Post-Graduate Degree programme (Master's degree and Ph.D degree) of the University shall be required to undertake a research programme. Such programme shall be prepared by the student in consultation with the Major Adviser, who in turn shall place the matter before the students' Advisory Committee for finalisation within the first semester. The student shall then present the synopsis of Research work in the departmental staff meeting for further suggestion/modification, if any. The student shall prepare five copies of the Synopsis of Research work in the prescribed form (Appendix-IV) and shall submit the same to the Director, Post-Graduate Studies for approval. The Director of Post-Graduate Studies will discuss with the Director or Research/Assoc., Director of Research (Khanpara) of the faculty concerned. On approval, the record of the Programme shall be kept by the Director, Post-Graduate Studies and copies of the same shall be sent by him to the Dean of the concerned faculty. Head of the Department Major Adviser and the student concerned.
(b) Any subsequent change in the Research Programme shall have to be approved by the Director, Post-Graduate Studies. The student shall conduct and complete the research programme within the specified period of the concerned degree programme failing which the student shall seek permission of extension of the time from the Director, P.G. Studies with proper justification and recommended by the Major Adviser. If permitted such student shall have to register within a week by paying all the prescribed fees after the commencement of the next Semester. The period of extension, however, should not exceed more than one semester.
3.17.02 Thesis Seminar. - The student shall present a seminar on the research work with all the date and its analysis. Any suggestion/modification shall be incorporated in the thesis manuscript.
3.17.03 Procedure for writing Thesis. - After presenting the thesis seminar the student shall prepare the thesis as per form and style prescribed in the Regulation (Appendix-V) or as may be prescribed by the Academic Council from time to time. The student shall submit copies of manuscript to all the members of the Advisory Committee for suggestion and modification before final typing.
3.17.04 Submission of Thesis. - After fulfilling the prescribed courses and residential requirement and on successful completion of the research work to the satisfaction of the Advisory Committee the student shall submit four paper bound typed copies of the thesis in case of Master Degree programme and five paper bound typed copied in case of Ph.D. degree programme to the Head of the Department through the Major Adviser on or before the date specified. The thesis must accompany a certificate in prescribed form (App. - VI) signed by Major Adviser and two copies of abstracts. The Head of the Department shall forward the same to the Director, P.G. Studies through the Dean of the faculty concerned for arranging evaluation by the External Examiner and subsequent distribution.
3.17.05 Appointment of External Examiner for Thesis. - (a) The Major Adviser in consultation with the Head of the Department shall propose a panel of three names in case of Master degree programme and a panel of five names in case of Ph.D. degree programme for appointment as thesis. Examiner from outside the University to the Director, P.G. Studies through the Dean of the concerned faculty. The Director, P.G. Studies after obtaining approval of the Vice-Chancellor shall appoint one of the Examination from the panel in case of Master degree programme and two Examiners in case of Ph.D. degree programme and the same shall be intimated to the Registrar and the Dean of the concerned faculty.
(b) In case of refusal of appointment by any Examiner the appointment shall be made to another Examiner from the panel.
(c) In case of all Examiners a panel refuse appointment, the Director, Post Graduate Studies shall call for a fresh proposal for the Major Adviser.
3.17.06 Sending of Thesis to External Examiner (s). - On receipt of acceptance of appointment as thesis Examiners the Director, P.G. Studies shall send a copy of the thesis to the External Examiner in case of Master degree programme the thesis to two External Examiners in case of Ph.Degree programme for evaluation and report (s) in a prescribed form (Appendix-VII). The report should come from the External Examiner (s) within four weeks in case of Master degree and within six weeks in case of Ph.D degree programme from the date of receipt of the thesis by the External Examiner(s) After examination the External Examiner (s) shall send back the thesis with comments and report(s) in prescribed from to the Director, Post Graduate Studies.
3.17.07 Thesis Viva-Voce Examination. - (a) Master Degree Programme-On receipt of the favourable report from the External Examiner, the Director of Post Graduate Studies shall forward a copy of the report to the Major Adviser for fixing up a date for holding the Viva-Voce examination. The Board of Examiners shall consist of the External Examiners and the members of the Advisory Committee with the Major Adviser as Chairman.
(b) Ph.D. Programme. - On receipt of the favourable reports from both the External Examiners the Director, Post Graduate Studies shall send the copies of the reports to the Major Adviser. The Director, Post Graduate Studies shall appoint one of the External Examiner for the Viva-voce examination and intimate the same to the Major Adviser. The Major Adviser will contact the External Examiner for fixing the date for holding the viva-voce examination. The Board of Examiners shall consist of the members of the Advisory Committee and the External Examiner. The Major Adviser shall act as the Chairman.
(c) The student shall appear in the viva-voce examination. After satisfactory completion of the viva-voce examination three copies of the certificate in the prescribed form (Appendix-VII) duly signed by the Board of Examiners shall be forwarded to the Director, Post Graduate Studies for onward transmission to the Registrar and Dean of the concerned faculty.
3.17.08 Non-Acceptance of Thesis
(A) Master's Degree Programme. - (a) If the thesis is considered non-acceptable by the Thesis Examiner for the award of the degree the Examiner shall categorically specify the reasons thereof in the report to be submitted in the prescribed form (Appendix-IV). If the student's Advisory Committee is satisfied, the student shall be asked to supplement the work and/or improve and upon the thesis as suggested by the External Examiner resubmit the thesis with necessary modification not before one month of the decision of the Advisory Committee.
(b) If the student's Advisory Committee does not accept the view of the External Examiner the thesis shall be sent to another External Examiner from the period without indicating anything about the reports of the previous External Examiner. The recommendation of the new thesis Examiner shall be final.
(c) If the second Examiner also rejects the thesis the Advisory Committee shall ask the student to reorient the problem as per suggestion put forward by the External Examiner(s) or start a fresh problem. In case of fresh problem the procedure laid in the clause 3.17.31 should be followed.
(B) Ph.D. Degree Programme. - If the thesis is considered non-acceptable by one of the External Examiner the thesis shall be sent to the third External Examiner of the panel without indicating anything about the report of the previous External Examiners. The decision of the third examiner shall be the final.
If the thesis is not accepted the Advisory Committee shall ask the student to reorient the problem as per suggestion put forward by the External Examiner(s) or start a fresh problem.
3.17.09 Final Submission of Thesis. - After obtaining necessary certificate from the examiner(s) and on successful completion of the viva-voce Examination the student shall have in incorporate necessary correction/modifications if any, as suggested by the External Examiner earlier and shall submit 5 (five) copies of the thesis is hard bound within 15 days from the date of viva-voce examination to the Major Adviser. The Major Adviser in turn shall send one copy each to the Department Library, the Central Library and Director P.G. Studies. The other copy shall be kept by the Major Adviser.
3.17.10 Viva-Voce Examination. - If the performance of a student is declared unsatisfactory by the Board of Examiners, in the viva-voce examination, the student shall be allowed to appear in another viva-voce examination after a lapse of one month and not exceeding three months from the date of the examination last held.
3.17.11 Permissions to submit thesis after specified date. - A student who fulfils the prescribed course and residential requirements but fails to submit the thesis on the specified date shall be required to apply to the Director, Post Graduate Studies for approval of the Post Graduate Committee through the Dean of the faculty concerned with the comments of the Major Adviser and the Head of the Department within one week after the commencement of the next semester. If permitted the student shall have to register within a week by paying all prescribed fees.
3.17.12 Thesis Examination fee. - (a) Master Degree - A student of the Master Degree shall deposit a thesis fee of Rs.50.00 (Rupees fifty) with the concerned Dean of the faculty on the specified date prior to sending the thesis to the examiner for evaluation. In case a student is required to resubmit the thesis and/or to reappear in the viva-voce examination, the student shall have to pay again the fee of Rs. 50.00 (Rupees fifty) only.
(b) Ph. D. Degree. - A Student of the Ph.D. degree programme shall deposit with the Dean of the concerned faculty a fee of Rs. 200.00 (Rupees two hundred) as thesis viva-voce examination. If a candidate is permitted to re-submit the thesis and re-appear in viva-voce examination he/she shall be required to pay another fee of Rs. 150.00 (Rupees one hundred fifty) only as thesis fee.
CHAPTER IV
Regulations of Students' Discipline
4.00 General. - These regulations shall apply to all students of the Assam Agricultural University for the enforcement of discipline and good behaviour within the without the precinct of Hostels, College and the campus of the University.
4.01 Responsibility for Maintenance of Discipline and good behaviour of students.
4.01.01 The dean shall be responsible to the Vice-Chancellor for the maintenance of discipline and good behaviour of the students of his College, within the college and hostel and anywhere in the campus or outside it.
4.01.02 Within a hostel, the concerned warden shall be responsible to the Dean concerned through the Chief Warden for the maintenance of discipline and good behaviour.
4.01.03 The Head of the Department shall be responsible to the Dean for the maintenance of discipline and good behaviour of students within his department including class room or the farm and he shall keep the Dean concerned informed of all acts of indiscipline and misbehaviour which have come to his notice and of the actions taken by him in this regard.
4.01.04 Where a warden, or the Head of the department is of the view that a punishment heavier than he is competent to inflict, if necessary, he shall report the case to the Dean with his recommendation, in writing and the Dean may take appropriate action or place the matter before the Disciplinary Committee.
4.01.5 Dy. Director of Studies' Welfare shall be responsible and render all possible assistance to the Dean of the Faculty concerned for maintenance of students discipline.
4.02 Disciplinary Committee.
4.12.01 Composition. - Each faculty shall have a Disciplinary Committed which shall consist of the following :
| (i) | Dean of faculty | Chairman |
| (ii) | Two senior teachers of the faculty (to be nominated by the Dean) | Member |
| (iii) | Director/Dy. Director of Students' Welfare | Member |
| (iv) | Chief Warden (Where available) | Member |
| (v) | Hostel Wardens | do |
| (vi) | Director, Post-graduate Studies (in case P.G. student is involved) | do |
| (vii) | One student's representative (to be nominated by Dean) | do |
| (viii) | One more member may be co-opted from amongst the teacher by the Dean if felt necessary | Member |
To take a decision at least two third of the members must be present in the committee meeting.
4.02.02 Causes for Disciplinary action. - Disciplinary action shall be taken against a student if he/she is found to be involved in any of the following acts :
- Misbehaviour with employee(s) of the University or an outsider.
- Gambling.
- Stealing of others belonging.
- Misconduct in class room, examination room, hostel premises, library and inside or outside the University campus.
- Drinking of alcoholic liquor inside the hostel and within the University campus
- Intoxication and drug addiction.
- Moral turpitude.
- Use of University premises for any purpose other than for which it is meant without the permission of the concerned authority.
- Breach of any standing rules of the University.
- Any other causes/act which may lower the prestige of the University.
- Organising meetings by students inside the campus or assisting outsiders to organise meetings inside the campus without the permission of the concerned authority.
- Violation of hostel rules.
- Ragging involving physical and/or mental torture inside or outside the University campus shall be an offence.
4.03 Discipline in the Examination.
4.03.01 Identity of Examinee. - An examinee shall carry his identity card with him to the examination hall and shall produce the same when asked for.
4.03.02 Late comers. - A student arriving at the Examination hall 10 minutes after the scheduled time shall not be allowed to appear in that examination. No examinee shall be allowed to go out of the examination hall for the first 30 minutes of the examination.
4.03.03 Adoption of unfair means etc. - An act of possessing unauthorised materials and attempting to copying, copying therefrom, copying from answer script or other students or from any other sources or showing his/her answer-script to others during any examination, creating disturbance or acting in a manner so as to cause inconvenience to other students in the Examination Hall or near about shall be treated as adoption of unfair means.
4.04 Disciplinary action for adoption of unfair means in the Examination Hall. - (a) In the event of making disturbance by consulting with other students, copying from others scripts of offering his/her answer-script to other students the invigilator shall warn the student(s) for non response to such warning the invigilator shall deduct upto 10 (ten) marks for the paper and inform the Dean. The Dean in turn shall intimate the matter to the concerned teacher/Head of the Department.
(b) If even after deduction of marks the student repeats disturbances, the invigilator will call another invigilator and another student (preferably) as witness, take the answer-script and ask the student to go out of the examination hall and report the matter immediately to the Dean. The Dean may take action in the manner as mentioned in the Clauses (4.04.01, a, b, c and d).
4.04.01 In the event of detecting possession of unauthorised materials and copying therefrom the invigilator will take the unauthorised papers along with the students answer script and ask the student to go out of the Examination Hall. The matter shall be reported to the Dean. The Dean shall take action in the following manners.
(a) Debar the student from appearing in the examination in course in which the student had adopted unfair means, or
(b) Debar the student from appearing in the remaining examination (s) of the semester.
(c) if the student is debarred from appearing in the examination (s) his/her grade shall be marked "Debarred" against the course(s).
(d) If the Dean is of the view that the offence need punishment more than stated above the case may be referred to the Disciplinary Committee.
4.04.02 Any other offence pertaining to examination. - In regards to any other offence of any nature by a student in pertaining to examination not covered by Clauses 4.03.03,4.04 and 4.04.01, the Dean concerned shall report the matter to the Disciplinary Committee for suitable action.
4.05 Discipline.
4.05.01 Discipline and Complaints. - Boarders are expected to maintain perfect disciplines and proper atmosphere of studies in the hostel. The following acts of indiscipline are strictly prohibited.
- All kinds of shouting, hootings, violent knocking or any other act of movement or behaviour that is likely to cause disturbance or annoyance.
- Ragging of all kinds in the hostel or in the college.
- Any form of gambling and playing of music inside the room, causing annoyance to others in the hostel.
- Maltreating or abusing the hostel employees canteen staff and others.
- Any meeting not relating to hostel affairs in hostel premises without prior permission.
- Keeping fire arms, weapons, poisons and intoxicants of any kind in the hostel.
- Cooking inside the room.
- The use of electric heaters, electric rod, radio, electric stove and other similar electric appliances.
- Switching on light and fan when boarders are not inside the room.
- Damagings misusing and stealing of any hostel properties or stealing others' belongings.
- Entry of female visitors into the rooms of the boarders in Boys' hostel and male visitors into the rooms of the Girls' hostel.
- Boarders staying outside overnight without permission.
- Staying in the hostels by boarders during a semester break without permission from proper authority.
- Housing of outsiders in the Hostel without permission of Warden.
4.06 Nature of punishment. - Subject to the provisions in the Regulations, the Dean concerned on the recommendations of the Disciplinary Committee may impose punishment on student which may be (i) Monetary fine and/or (ii) or Reprimand, and/or (iii) Suspension for one or more semester, and/or (iv) Expulsion from the hostel, (v) and of Expulsion from the University.
4.07. Disciplinary Action.
4.07.01 Dean. - (a) The Dean may inflict the following punishment:
On matters relating to Academic affairs-Warning, fine upto Rs. 100/- (one hundred), placement on conduct probation, temporary or permanent withdrawal of concessions/aids/stipends/scholarship/fellowship
(b) On recommendation of the Disciplinary Committee the Dean may impose the following punishments : Expulsion from Hostels, impounding of security deposit which may be confiscated. Debarring from one or more semesters and fine above Rs. 100/- (one hundred). In case of rustication and expulsion from the College prior approval of the Vice-Chancellor shall be necessary.
4.07.02 Head of the Department. - Wearing, fine up to Rs. 60/- removal from part time employment in the Department.
4.07.03 Warden. - (a) The warden shall issue warning and/or fine upto Rs. 50.00 as he/she deems fit for violating disciplinary Rules No. 1, 3, 4, 8, 9, 11, 12 and 13 of Clause 4,05,01.
(b) Depending on the severity of cases for violating disciplines as laid down in the hostel Disciplinary Rules No. 2 of Clause 4.05.01.
(i) The Warden shall impose fine upto Rs. 50.00 and/or shall issue order of immediate suspension from the hostel upto 15 days, with an intimation to the Chief Warden and Dean or
(ii) Refer the matter to the Dean for placing the case before the Disciplinary Committee for further necessary action.
4.08 Placement on conduct probation. - A student found guilty of the violation of the rules and Regulations of the College/University/Hostel or found guilty of acts of indiscipline or misbehaviour by the Disciplinary Committee may be placed on conduct probation by the Dean, for a specified period, which shall be not be less than one month. During the period of conduct probation a student shall not:
(a) Represent his College/University in sports, cultural contests etc., in or outside the University.
(b) Hold office in a student Organisation, or Society.
(c) Receive may Scholarship, Fellowship or stipend.
(i) When a student is deprived of a scholarship or fellowship or stipend, on account of his placement on Conduct Probation, the loss entailed will be permanent and no arrears shall be payable, subsequently on expiry of the period of conduct probation.
(ii) If a student who has been on Conduct Probation on two previous occasions, is again found guilty of indiscipline, he shall be dropped from rill of the College.
4.09 Rustication/Expulsion.
4.09.01 Rustication is the temporary removal of a student from the rolls of the College as a punishment for indiscipline. The minimum period of rustication shall be one semester in addition to the remaining period of the semester during which the order is passed. The maximum period of rustication shall be two semesters in addition to the remaining period of the semester during which the order is placed. The maximum period of rustication shall be two semesters in addition to the remaining period of the semester during which the order is passed.
4.09.02 During the period of expulsion the student shall not be permitted to get admission to that College or to any other constituent colleges of the University before one expiry of the Academic years from the date of expulsion or two semesters.
4.09.03 A rusticated student may rejoin his class in the same college after expiry of the period of rustication after obtaining formal permission of the Dean concerned.
4.10 Procedure for Rustication/Expulsion from the College. - Before a student is rusticated/expelled the following procedure shall be observed-
4.10.01 (a) On receipt of the complaint against the conduct of student the Dean shall enquire into the matter/within 7 (seven) days of receipt of the complaint and place it before the Disciplinary Committee not later than fifteen days. If the Disciplinary Committee is satisfied that there is prima facie case for rustication/expulsion of the student, the student shall be allowed to explain in writing about the allegation against him or appear before the Disciplinary Committee to show cause why he/she should not be rusticated/expelled.
(b) The concerned student shall have to submit his explanation within 7 (seven) days from the date of issue of the intimation by the Dean.
(c) After receiving the explanation or hearing in person the Disciplinary Committee shall examine the case.
(d) If at this stage the Disciplinary Committee is convicted that it is a fit case for rustication/expulsion the Dean shall forward the recommendation for consideration and approval of the Vice-Chancellor.
4.11 Other Provisions Relating to Rustication/Expulsion.
4.11.01 Every case of rustication or expulsion shall be reported by the Dean to the Registrar of the University immediately after the order is passed by him.
4.11.02 The date of rustication/expulsion. - It shall be the date on which the order is signed by the Dean.
4.11.03 On the expiry of fifteen days from the date of the Dean's order, the Registrar shall register the order of rustication/expulsion and notify it in full in the consistent college of the University.
4.12 Recording of Punishment. - (a) Whenever any action is taken against a student for indiscipline or misbehaviour or for the adoption of unfair means in an examination, and also when such action is revised, an intimation shall be sent by the authority taking such action or making such revision to the Students' Advisers, Director of P.G. Studies the Dean concerned, the Registrar and the Director of Students' Welfare to enable them to make necessary entries in to Student's cumulative Record.
(b) Any disciplinary action taken against a student shall be intimated to the parent or guardian of the student. The record of disciplinary action shall be mentioned in the files of the concerned student.
4.12.01 Notwithstanding anything contained in these Rules, the vice-Chancellor shall have the authority to institute an enquiry to be held into the conduct of any student or students.
4.13 Dress. - Every student shall be required to dress as prescribed for attending the practical classes in fields laboratories and clinics etc. For attending the theory classes as well as the University functions, every student is expected to be properly dressed.
CHAPTER V
Regulations on Award of Fellowships, Scholarship and Gold Medal
5.01 University Fellowship
5.01.01 Purpose. - University fellowship may be awarded to the following categories of candidates for prosecuting Post-Graduate studies in such subject for which the facilities are not available at the Assam Agricultural University.
(a) Inservice candidates of Assam Agricultural University who are bonafide residents of Assam and have completed at least three years of continuous service in the University.
(b) Candidates other than inservices ones for studies leading to Master's/Ph.D. Degree.
5.01.02 On the recommendation of the Board of Studies concerned and approval of the Academic Council inservice*/fresh** candidates may be awarded fellowship for studies leading to Master/Ph.D. degree in his specialised fields of studies for which facilities are not available in the Assam Agricultural University as and when considered necessary.
Note - * Inservice Means candidates who are employees of Assam Agricultural University.
** Fresh Means candidates graduating in the current year.
5.01.03 Types. - The following Fellowships shall be awarded in Institution/University outside Assam as per condition prescribed in regulation 5.01.01 & 5.01.02.
(i) Junior Fellowships - For Master's degree for fresh Graduate and Inservice candidates.
(ii) Senior Fellowship - For Ph.D. degree for Inservice candidates only.
5.01.04 Number and Value.
| Types of fellowship | Maximum Number per faculty | Value |
| Junior Fellowship Fresh Two In-service One | Not transferable | Rs. 350/- p.m. Plus Rs. 1000/-lump sum thesis grant. |
| Senior Fellowship (for inservice candidates) | Not exceeding three in each faculty and not transferable | Rs. 550/-P.M. plus Rs 2000/-lump sum thesis grant. |
5.01.05 Reservation. - One Senior Fellowship shall be reserved for candidates belonging to the Scheduled caste and Scheduled Tribes. If the deserving candidate is not available the reserved Fellowship shall be thrown open for general competition.
5.01.06 Minimum Academic Requirement. - A candidate for the award of University Fellowship must be of high academic standing based on previous career and works, as well as must maintain a satisfactory conduct. The candidates must not register Academic and/or conduct probation in the previous degree programme.
The minimum O.G.P.A. requirements to be eligible for the award of Fellowship shall be as follows :
| Junior Fellowship (Inservice & Fresh) | Senior Fellowship for Ph.D. (Inservice & Fresh) |
| O.G.P.A. 3.00 in 4.00 Scale (General) | O.G.P.A. 3.25 in 4.00 Scale (General) |
5.01.07 Selection Committee. - There shall be a selection committee for each faculty with the following members.
| 1. | Director of P.G. Studies | Chairman |
| 2. | Dean, Faculty concerned | Member |
| 3. | Concerned Head of the P.G. Departments | do |
| 4. | One or Two persons nominated by the Vice-Chancellor | do |
The Selection Committee shall prepare a panel of names of selected candidates in order of merit and submit to the Vice-Chancellor for approval.
5.01.08 Selection Procedure. - The Director of P.G. Studies shall invite applications from the candidates and arrange for holding the interview by the selection committee.
5.01.09 Duration. - Fellowship shall be granted for two consecutive years in case of Master Degree and three consecutive years in case of Ph.D. degree provided the fellowship holder maintains the O.G.P.A. 3.00 in 4.00 scale.
5.01.10 Extension of Fellowship. - The tenure of Fellowship may be extended for a period not exceeding six months beyond the prescribed period by the Vice-Chancellor based on justification given by the student and on the recommendation of the guide and concerned Head of the Department. The application for extension of fellowship shall be submitted in prescribed form to the Director, P.G. Studies through the Dean of concerned faculty and the Head of Department concerned.
5.01.11 Application For Fellowship. - The Director of Post Graduate studies will notify the names of subjects indicating the fields of specialisation on which the fellowships shall be awarded. The candidate shall apply in prescribed form as and when notified.
5.01.12 Continuance of Fellowship. - The continuance of Fellowship shall normally be subject to the satisfactory performance both in academic programme as well as in the Fellowship holder. The certificate to this effect obtained from the concerned Head of the Department in each semester must be sent to the Director of Post Graduate studies for this purpose. A candidate placed on Academic or conduct shall cease to get Fellowship from the date of his/her Academic/Conduct probation and the same be restored in case of Academic Probation but in case of Conduct Probation with retrospective effect only when the same is removed. If a fellowship holder is placed on Academic/Conduct Probation for two consecutive semester his/her fellowship shall be discontinued.
Semester/Trimester reports of fellowship holders should be called for and no fellowship will be released if such report is not forwarded/received.
5.01.13 Agreement with the University. - On recommendation of the Selection Committee and approval of the Vice-Chancellor a candidate shall be awarded a fellowship who shall have to sign a bond and agreement in prescribed forms to serve the University for 5 (five) years in case of a Senior fellowship holder and for 3 (three) years in case of Junior fellowship holder and after completion of his/her studies. The binding will remain valid upto 6 (six) months after the date of declaration of his/her result.
5.01.14 Discontinuation of Fellowship. - A fellowship holder when leaves his/her studies without completion of studies on his/her own accord or fails to complete his/her studies due to failure shall have to refund the whole amount of fellowship money received by him from by him from the University to the University.
5.10.15 Exemption. - University may however, exempt a fellowship holder from refund of whole or part of the fellowship amount as stand in clause 3.01.14 under very special circumstances.
5.10.16 Bar on More than one Fellowship. - No fellowship holder shall be eligible for any other fellowship or Scholarship from any other institution/organisation without prior permission from the University authority.
5.02 Merit Scholarship.
5.02.01 Types of Scholarships. - Two types of scholarships shall be awarded by the University both for the Under-Graduate and the Post-Graduate programmes, viz.
(i) Merit Scholarship - Grade I
(ii) Merit Scholarship - Grade II
5.02.02 Minimum Academic Requirement. - A candidate for awarded of University Scholarship must be of high academic standing based on previous career and works. He must also maintain a Satisfactory Conduct.
The minimum O.G.P.A. requirement to be eligible for award of scholarship shall be as follows :
| Merit Scholarship | Grade-I OGPA 3.00 in 4.00 Scale |
| (At Masters degree level) | Grade-II OGPA 2.75 in 4.00 Scale< |
5.02.03 Number of Merit Scholarship Grade-I. - Subject to review from time to time by the Board of Management on the recommendation of the Academic Council and subject to the provision in the Regulations on Academic Matters, the number of merit scholarship Grade-I shall be 5% of the number of students on rolls for both Under-Graduate and Post-Graduate classes, provided that there shall be at least two such scholarships in each of. the Department offering Post-Graduate programmes which are not transferable from one faculty to another or one Department to another.
5.02.04 Number of Merit Scholarship Grade-II. - Subject to review from time to time by the Board of Management on the recommendation of the Academic Council, the number of Merit Scholarship Grade-II shall be 20% of the number of students on rolls for both Under-Graduate and Post-Graduate classes provided that there shall be at least two such scholarships in each of the Departments, which are not transferable from one department to another and from one faculty to another.
5.02.05 Value of Merit Scholarship. - Subject to review from time to time by the Board of Management on the recommendation of the Academic Council, the value of Merit Scholarship shall be as mentioned below-
| Classes | Values of Merit scholarship Grade-I per month | Values of Merit Scholarship Grade-II per month |
| Under Graduate | Rs. 150/- | Rs. 120/- |
| Post Graduate | Rs. 35+1000/- thesis grant to each P.G. Student | Rs. 300/- |
5.02.06 Selection Committee for Scholarship :
| 1. | Dean of the faculty concerned | Chairman |
| 2. | Director of Post Graduate Studies | Member |
| 3. | Concerned Heads of Departments | do |
Presence of 4(four) Members will from the quorum.
5.02.07 Procedure for Scholarship. - The Selection Committee shall prepare a panel of names of eligible students with O.G.P.A. as per rules and in order of merit and submit to the Vice-Chancellor for approval.
5.02.08 Award of Merit Scholarship. - On approval of the panel of names by the Vice-Chancellor, the Dean of concerned faculty shall notify the names of students who are awarded the merit scholarships.
5.02.09 Tenure of Scholarship. - Subject to the provision made in Regulation on Academic Matters each type of scholarship shall be awarded for a period of one Academic year only at a time.
5.02.10 Continuation of Scholarship. - Subject to the provision of the Regulations, award/continuation of scholarship shall depend on the maintenance of overall satisfactory progress in studies, regular attendance and good conduct of the student.
5.02.11 Discontinuation of Scholarship. - Award of Scholarship of any kind shall be discontinued from the date, the awardee is placed on academic or conduct probation. After the expiry of the Academic/Conduct probation the student may be eligible to compete for award of scholarship. In case a scholarship-holder is placed on Academic/Conduct Probation for two consecutive semesters his/her scholarship shall be discontinued.
5.02.12 Bar on more than one Scholarship. - No student shall be eligible for more than one scholarship from any of the sources at a time.
5.02.13 Non-eligibility for scholarship. - Student on deputation receiving pay and/or deputation allowance and/or any other financial assistance from any source shall not be eligible for any type of scholarship. No foreign students shall be eligible for any types of scholarship offered by the University. If a foreign student qualifies for a scholarship of the University, the same shall be offered to the next eligible student in order of merit.
5.02.14 Exemption from payment of tuition fees. - Students who are holders of University scholarship shall be exempted from payment of tuition fee for the tenure of the Scholarship.
5.03 Merit Scholarship Grade-I for Under Graduate Students.
5.03.01 Award of Merit Scholarship Grade-I to the 1st year students. - Merit scholarship Grade-I shall be awarded to the 1st year students on merit based on results of the 1st semester provided that the minimum O.G.P.A. is 2.50 of above.
5.03.02 Award of Merit Scholarship Grade-I to the Student other than the first Year Class. - Metric Scholarship Grade-I shall be awarded of Under-Graduate programme other than the 1st year class on merit based on the result of the examination of the preceding Academic year provided that the minimum OGPA secured by the student is not placed on Academic or Conduct probation for that year.
5.04 Merit Scholarship Grade-I for Master Degree Students. - Award of merit scholarship to the Post Graduate students shall be decided by the Post Graduate of the respective faculty.
5.04.01 Award of Merit Scholarship Grade-I to the Previous Year Students. - Merit Scholarship Grade-I shall be awarded to the student of the Previous year class of the Master degree programme on merit based on the results of the Bachelor's degree examination securing not less than OGPA 3.00 and provided further that the student completed all the courses in time specified.
5.04.02 Award of Merit Scholarship Grade-I to the final year students. - Merit scholarship grade-I shall be awarded to the students of the final year class of the Master Degree programme on merit based on the results of the examination of the preceding Academic year provided that minimum OGPA secured by the student is not below 3.00 and provided further that the student has completed all the courses within the time specified and is not placed under academic of conduct probation for the year.
5.05 Merit Scholarship Grade-II for under Graduate Students.
5.05.01 Award of Merit Scholarship Grade-II to the 1st Year Students. - Merit Scholarship Grade-II shall be awarded to the first year students on merit based on the results of the examinations of the first Semester provided that the minimum OGPA secured by the student is not below 2.25.
5.05.02 Award of Merit Scholarship Grade-II to the Students other than the First ear Class. - Merit Scholarship Grade-II shall be awarded to the student of the Under-Graduate programme other than the first class, on merit based on the results of the examination of the preceding Academic year provided that the minimum OGPA secured by the student is 2.25 and provided that the student is not placed on Academic and/or Conduct probation for that year.
5.06 Award of Merit Scholarship Grade-II to the Masters Degree Students.
5.06.01 Award of Merit Scholarship Grade-II to the Master Degree Students of the Previous Year Class. - Merit Scholarship Grade-II shall be awarded to a previous year student of the Master degree programme on merit based on the results of the Bachelors degree examination provided that the minimum OGPA secured by the student is not below 2.75 and provided that the student completes all the courses in time specified.
5.06.02 Award of Merit Scholarship Grade-II to the Master Degree Students of the Final Year Class. - Merit Scholarship Grade-II shall be awarded to a final year student of the Master degree programme on Merit based on the results of the examination of the preceding academic year provided that the minimum secured by the student is 2.75 and provided that the student is not placed on Academic or conduct probation for that year.
5.06.03 Award of Vacant Scholarship Grade-I And Grade-II. - In the event of any Post-Graduate Merit Scholarship either in the previous or in the final year P.G. class remains vacant the same may be awarded to a student on merit basis, who qualifies securing G.P.A. 3.00 for Grade-I and G.P.A. 2.75 for Grade-II in the first semester examination. Such a scholarship shall be tenable only for the second semester. The scholarship, however, is not transferable between faculties and between departments.
5.07 University Gold Medal.
5.07.01 Award. - University Gold Medal weighing not less than 10 gms. shall be awarded to a student in each faculty on the basis of the students' performance and the final B.Sc. (Agri) B.V.Sc. & A.H. & B.Sc. (Home Science) examination of the previous academic year. The Medal shall be awarded in the University Convocation.
5.07.02 Minimum Eligibility/Scholastic Standings. - The University Gold medal shall be awarded to the students of each faculty who secures the first position among the successful candidates with O.G.P. not less an 3.60 in the Under-Graduate programme of studies.
5.07.03 Eligibility for Award. - In order to be eligible for the award, a graduating student shall have to complete graduate requirement within the minimum period of time prescribed for the degree without repeating any course(s) or obtaining 'F' grade in any course(s).
5.07.04 Non-eligibility for the Award. - A student who had been on Academic and/or conduct probation at any time during the Academic residence at the University shall not be eligible for the award of Gold Medal.
5.08 Gold Medals of other Organisation. -
5.08.01 Award of Gold Medal offered by other Organisation, Agencies or Persons. - The Board of Management on recommendation of the Academic Council may agree to institute, as per terms and conditions of the University for award of gold Medals offered by other Organisations, or agencies, persons to eligible students of different faculties.
5.08.02 Inscription of the Medal. - On the medal the insignia of University shall be inscribed on one side and the following on the other side.
Assam Agricultural University First in B.Sc. (Agri) Or B.V.Sc. & A.H. Or B.Sc. (Home Science) Year (Name of the student)
5.09 Shrimati Nirmala Dutta Memorial Gold Medal.
5.09.01 Eligibility for Award. - (a) The Gold Medal shall be awarded at the convocation of the University to the student of the B.Sc. (Agri) degree programme securing the highest G.P.A. in Tea Husbandry and Technology provided that the G.P.A. secured shall not be less than 3.25 Further to be eligible for the medal, the candidate's O.G.P.A. shall not be less than 3.00 in 4.00 scale and shall have to complete the graduation requirements within the minimum period prescribed in the degree without repetition.
(b) In order to be eligible for this medal, a student shall have to complete the graduation requirements within the minimum period prescribed for the degree without repeating any course(s) or obtaining an 'F' grade in any of the course (s).
(c) In case more than one student secure the same GPA in the subject the award shall go to the student securing the highest O.G.P.A. In case two students secure same G.P.A., the one who secures more marks (in numerical term) shall be eligible and in case both the students secure the same marks the difference in O.G.P.A. (in terms of numerical) shall be eligible.
5.09.02 Non-eligibility for Award. - A student who has been on Academic conduct probation at any time during his/her Academic residence at the University shall not be eligible for the award of this medal.
5.09.03 Inscription on the medal. - On the medal the insignia of the University shall be inscribed on one side and the following on the other side.
Nirmala Dutta Memorial
Gold Medal
First In
Tea Hus. & Tech. in B.Sc. (Agri)
(Year)
(Name of the Student)
5.10 Aspee Gold Medal.
5.10.01 Eligibility for Award. - (a) "ASPEE GOLD MEDAL" weighing 10 gms. (the purity of gold to be decided on the basis of market value each year) shall be awarded every year at the convocation of the University alternately in the subject of (a) Entomology and (b) Plant Pathology, to the student securing the highest G.P.A. in the concerned elective subject provided that the G.P.A secured shall not be less than 3.25. Further to be eligible for the medal, the candidate's OGPA shall not be less than 3.00 in 4.00 scale in B.Sc. (Agri) and shall have to complete the graduation requirements within the minimum period prescribed in the degree without repetition.
(b) In order to be eligible for this medal, a student shall have to complete graduation requirements within the minimum period prescribed for the degree without repeat examination/course(s) or obtaining 'F' grade in any of the course(s) and provided that the student was not placed under Academic and or conduct probation at any time during his/her Academic Residence in the University.
(c) In case more than one student secure same G.P.A in the subject the award shall go to the student securing the highest O.G.P.A. In case two students secure same G.P.A, the one who secures more marks (in numerical terms) shall be eligible and in case both the students secure the same marks the difference in O.G.A. (in numerical terms) shall be eligible.
5.10.02 Temporary transfer of award to other elective subject. - If in a particular year there is no student who fulfils the requirement for the award of the medal in the concerned elective subject, the medal shall go to the best qualified student in the other elective subject. Such an eventuality, however, shall not disturb in succeeding years the pre-existing sequence of awarding medal alternately to the two concerned elective subjects.
5.10.03 Inscription of the Medal. - On the medal the insignia of the University shall be inscribed on one side and the following on the other side.
Aspee Gold Medal First In (Subject) B.Sc. (Agri)
(Name of the Student)
Appendix-1
2.07.03.2.07.05 Academic Regulation-82
Form 1
Assam Agricultural University Registration Card
(Please read carefully the instructions overleaf before filling this Card)
| Admission No. ................ | Name................ | |||
| Semester | Year & Class | Major | Minor | |
| Resident................... | Non-resident................. | |||
| Title of Course(s) | Course No. | Credit hrs. | Nature of course i.e. repeat, non-credit/audit | Full signature of instructors |
| Total Credit | |||
| Signature of Student | Signature of Adviser | Signature of Head of the Department | Signature of Accountant for payment of fee. |
| Signature of Dean (Stamp & Date) | Signature of Director, P.G. Studies. | Signature of Registrar/Dy. Registrar (Khanapara) | |
Instructions
(To be observed strictly in the following sequence)
- For Students-
- Obtain 6 cards from the office of the D.P.G.S.
- Meet the Adviser and fill these cards in accordance with his signature.
- Deposit Semester fee and other dues in the office of the Dean and get the signature of the Accountant.
- Obtain signature of the instructors concerned against relevant course.
- Obtain signature of the Head of the Department concerned.
- Obtain the signature of the Dean.
- After completion of the entries submit all the cards to the Director of Post Graduate Studies.
- For Adviser-
- Advise the student properly before he fills these forms.
- Determine the course in consultation with the Advisory Committee.
- Sign the cards, Please put full signatures.
- Ensure that the cards are properly filled in and cutting/erasing etc. duly authenticated.
- Ensure that a student has cleared pre-requisite of a particular course or fulfils the required condition.
- Do not allow registration by proxy.
- Ensure that if a course is repeated/take as non-credit/audit the fact is recorded in the appropriate column.
Appendix-II
Form 2
| ASSAM AGRICULTURAL UNIVERSITY | Registration No.... of 198 | |||
| College of Agricultural Sc. Jorhat/College of Veterinary Science, Khanapara/College of Home Science, Jorhat. | Registration Card for Course | |||
| Semester | Name | |||
| Year | ||||
| Course | Title of course | Class | ||
| A. Major | Roll No. | Signature of | ||
| Course No. | Cr.Hrs. | Course teacher | ||
| B. Minor/Elective | ||||
Appendix-III
Assam Agricultural University Programme of Work for Post-Graduate Studies
To
The Director, Post-Graduate Studies
The Advisory Committee of ............... Admission No ............ admitted to M.Sc/Ph. D. programme, in the College of in majoring in ................
(academic year and semester)
after a conference with him, submit the following statement and recommendations :
Field of investigation for thesis/Dissertation.................................................
His minor field ...................................................................................................
| Signature of Student | Signature of Adviser | Signature of Heads of Department (concerned) |
| Signature of Dean | Signature of D.P.G. | Signature of Registrar. |
Academic Qualifications Prior to Joining the University
| Degree or Diploma | Year of Passing | Division | Aggregate percentage of marks or grade point average | Institution | Major Subject |
| PU/BD/Higher Secondary | |||||
| B.Sc. (Agri/B.V.Sc. & A.H. B.Sc. (Home Science) | |||||
| M.S. (Agri) M.V.Sc. (Home Science) |
Undergraduate Preparation for the major and minor fields
| Courses or subject taken | Course No. | Credits to hours spent | Grade |
Previous Post-Graduate Training, if any, for the Minor and Minor Fields
| Courses or subject taken | Course No. | Credits to hours spent | Grade |
Courses to be completed by the student to meet graduation requirements :
| Classification of courses | Courses No. | Title of the course | Credits |
| (i) Deficiencies to be completed | 1 2 3 4 5 6 7 | ||
| (ii) Major | 1 2 3 4 5 6 7 8 9 10 | ||
| (iii) Supporting | 1 2 3 4 5 | ||
| (iv) Minor | 1 2 3 4 5 6 7 8 |
Additional Information Advisory Committee
| Major Adviser.......... Members & Chairman | |
| 1.......................... | |
| 2.......................... | |
| 3.......................... | |
| 4.......................... | |
| APPROVED | Forwarded (6 copies) to the Director, Post-Graduate Studies, for approval |
| Director, Post-Graduate Studies | Head of Department |
| (Sample of Synopsis Form) | |
Appendix-IV
31701 Academic Regulation-1982
Assam Agricultural University
Synopsis of Thesis/Dissertation Problem of Post Graduate Student M.Sc. (Agri) M.V.Sc./Ph.D. Degree
Name of the Student..................................................Admission No..................................................
Major Subject.................................................Minor Subject...............................................................
Major Adviser........................................................................................................................................
Title of the research Problems :
............................................................. .............................................................
Objectives of investigation :
A brief resume of work done in India and abroad :
Technical programme of work : (Including location of place of work, facilities available etc.)
Collaboration with other Depts. (Specify details)
Bibliography :
Major adviser and Chairman
1................................... 2................................... 3................................... 4................................... 5...................................
(Members of Advisory Committee)
Forwarded (6 copies) to the Director, Post Graduate Studies, A.A.U. Johat/Khanapara for approval.
Approved
| Signature Director of post Graduate Studies, AAU. | Head of Department |
Appendix-V
3.17.03 Academic Regulation-82.
From and Style in Thesis Writing
- Quality of Paper.- A good quality bond paper 16 or 20 pound weight and 8 ½ " x 11" (21.6 x 28M) in size will be used for typing the thesis. Only one side of the paper will be used.
- Style of Writing
(a) Should be written in the third person.
(b) Should be written in the past tense.
(c) Consistency in style is to be observed although.
(d) Division of words on the right hard margin should be on the basis of syllabus.
(e) Standard abbreviations accepted (vide Enclo VI) in Scientific writing should only be used. This is true for units of measurement. Some standard Abbreviations are given as under :
| a.e. Acid equivalent | Pre-em | Pre-emergence |
| a.i. Active ingredient | s.p. | species |
| C. Degree Centigrade | spp. | species (plural) |
| cm. Centimeter(s) | Wt. | weight |
| e.c. emulsifiable concentrate | w.p. | wattable powder |
| F. Degree Farenheit | " | more than |
| g. grams(s) | " | less than |
| ha. hectare (s) | + | - |
| kg. kilogram (s) | - | with or without |
| L. Litre(s) | 1 | per |
| LD 50 median lethal does | t | tonnes |
| m. Metre(s) | q | quintals |
| M2 Square metre(s) | to indicate that there is no data | |
| mg. Miligram(s) | (used in Tables) and that it does not necessarily mean zero. | |
| min. Minute(s) | ||
| mm. milimetre(s) | ||
| P. Hydrogenion concentration. |
(f) Greek and Latin words should be in Italics/under-lined.
- Typing.- (a) A double spacing shall be used between lines for all running matter.
(b) Triple space shall be used between chapter number and its title, between the title of the chapter and the first line of the text, both before and after any centered caption.
(c) The following margins shall be used :
Left hand 4 cm.
Right hand 1. c.m.
Top and bottom 2. cm. and 2 cm. respectively.
- Eraseres and corrections.- It is insisted that the number of erasures and corrections be kept to minimum and the each (if any) be neatly accomplished. As far as practicable pen and ink corrections, whether in the form of changed letters, deleted letters or words, or added letters or words are to be avoided.
- Figure, Diagrams and Tables.- Diagrams are to be drawn in good quality drawing paper with Indian Ink. Photostatic reproductions may be used also. These must be very neatly done. The word figure should be written with a capital F to avoid confusion with the uncaptialised work meaning number. Arabic number shall be used in numbering Figures. Capital Roman numerals shall be used in numbering. Tables. While referring to these in the text the words will be capitalised, e.g., Figures 2 and Table 11.
- Placement of Figures and Tables.- Those will appear as near as possible to the discussion that related to those.
- Captions and Tables.- Captions for Figures and titles for Tables shall be in all capitals Figure. Captions shall be placed below and Table titles above and both will be in all capitals.
- Bibliography.- The bibliography follows the body of the text and is a separate section of the thesis. It is preceded by a division sheet containing the single capitalised word Bibliography, and is paged continuously with the text and Arabic numerals, since the reference matter is as much as integral part of the format as is any other section. The title Bibliography is listed in the Table of contents in full capitals, flash with the left hand margin.
In the text, reference to literature will be made by name of authors followed by the year.
The bibliography will be arranged alphabetically according to names of authors, Abbreviations of names of scientific journals will be as per the word list of Periodicals or as issued in the Indian Journal of Agricultural Sciences.
- Pagination.- Every page will be assigned a number, although not every page has its page number typed on it.
The initial page of any major subdivision of the thesis, such as the title page, the first page of the Table of contents and the first page of a chapter will have no page numeral placed on it. There shall be two separate series of page numbers the first in small Roman numerals (i, ii, iii, iv) begins with the Table of contents and ends with the last page preceding Chapter I.
The page number Arabic or small Roman, shall be placed two double spacings from the top of the papers and aligned with the right hand margin.
Title page.
As per specimen below
5 Single Space
Study on Pre-Soaking Treatment of Rice Seeds in Solution of Nutrients Salts
9 Single Space
A thesis
presented to the Assam Agricultural University
10 Single space
In partial fulfilment of the requirements for the Degree of Master of Science (Agriculture)
in
AGRONOMY
10 Single Space
By
MANJURA MOHAN KALITA
Registered No. 165 of 1965 Assam Agril.
University.
10 Single Space
Department of Agronomy, College Agriculture, Assam Agricultural University, Jorhat December, 1971
5 Single Space
(Specimen title page of a thesis)
- Approval sheet.- VideForm No. 3.17.06 and 3.17.08 of Academic Regulations-82.
- Certificate of bonafide work by the Superviser.- The guide under whose guidance student was working shall issue this certificate. Vide Form No. 317.04 of Academic Regulations, 82. Documents listed at 10, 11 and 12 shall appear in this order at the beginning of the thesis.
- Acknowledgement.- This shall be written in the third person only. This shall be placed immediately after documents indicated at No. 12.
- Arrangement of Chapters.- The following order should be adhered to as far as practicable :
(i) Introduction
(ii) Review of literature
(iii) Materials and Methods
(iv) Experimental Findings
(v) Discussion
(vi) Summary
Bibliography
Appendix or Appendices (in any)
- Organisation of Chapter.- A Chapter will start on a new page and will never be preceded by another Chapter on the same page. It will have divisions and sub-divisions as indicated hereunder.
Centered Head
The centered head introduces a major division of the chapter. It is numbered with a Roman numeral and written in full capitals and is not to be underlined.
Free Standing Sidehead. - This is set flush to the left hand margin and is underlined. This introduces a sub-division of that part of the discussion began under the centered head.
Paragraph Sidehead. - This will provide for still another sub-division of the discussion, subordinate to both the centered head and the free standing sidehead. (Vide specimen).
- Letters and signs not available.- Greek letter/s mathematical signs not available in the typewriter keyboard shall be hand written in Indian Ink.
- Alignment of numerals.- When Roman numerals are arranged in an outline form, the right hand column is aligned, as in the case of Arabic numerals. This will make the left hand side uneven but it is the accepted form. A column of these figures, as in Table of contents or list of Tables, list of Figures, would appear as follows.
| Table | Figures |
| I | 1 |
| II | 7 |
| III | 18 |
| XIV | 96 |
| XXXV | 109 |
- Illustrations for major and minor divisions within a Chapter.- An illustration of (1) Centered head, (2) Free-standing Sidehead and (3) paragraph sidehead from a thesis is given.
- Binding.- The thesis shall be bound in thick paper board and rexin/leather.
A short title of the thesis, name of the student, degree for which submitted and the year will appear on the vertical.
- Further illustration of (1) Centered head,(2) Freestanding Sidehead and (3) Paragraph Sidehead.
III. Plant Characters Studied
Yield and other plants characters which may be associated with yield were studied and measured in this experiment.
Yield
Grain Yield. - In the solid low plantings, plants in the three central row in each plot were cut at the ground level, tied into bundles, tagged, threshed with a nursery, threshed and the yield of grain recorded correct of 1/100 of a pound.
In the space plantings, individual plants were ruled from the central row of each plot counted, and bundled. Each bundle was threshed separately. Total weight of grain obtained from each plot was divided by the number of plants to obtain the yield per plant. The weight per plot was recorded correct to 1/100 of a pound but was corrected to Grams to Facilitate. The Expression of the Weight per plant.
Straw Yield. - Weight of straw was measured only in the solid faw plantings. The weight of the boundles harvested from, the three central faws was noted before threshing and the weight of the threshed grains was deducted to obtain the yield of straw for each plot.
Straw Grain Ratio. - The weight of the straw from each plot was divided by the correspondent weight of the grain from the same plot to obtain the straw to grain ratio.
Appendix-VI
3.17.04 Academic Regulation 1982.
Certificate
This is to certify that the thesis entitled..........submitted to the Faculty of.........Assam Agricultural University, in Partial fulfilment for the degree of Master of Science ()/PhD in.................is a record of research work carried out by Sri/Dr Under my personal supervision and guidance.
All helps received by him have been duly acknowledged. No part of this thesis has been reproduced else-where for any degree.
....................................... Signature of the guide. Designation................. Deptt............................ College of.................... Assam Agricultural University Jorhat/Guwahati
Dated Jorhat/Guwahati The...........
Appendix-VII
3.17.06 Academic Regulation, 1982.
Certificate of thesis Examination for M.Sc. (Agri), M.V.Sc, M.Sc. (Home Sc.) and Ph.D. degree
Jorhat/Guwahati
This is to certify that the thesis dissertation entitled submitted by Sri/Dr.......... son of......... Admission No. ............ to the Assam Agricultural University in partial fulfilment of the requirement of M.Sc. (Agri)/M.V.Sc./M.Sc. (Home science)/Ph.D. in the subject of ...... has been examined by us. The dissertation has been found satisfactory/unsatisfactory. We recommend award of degree/we recommend that he/she resubmit the dissertation.
| ........................ Major Adviser ........................ Adviser | ........................ External Examiner ........................ Adviser |
Forwarded (in duplicate) by the Head of the Department of...to the Director, Post Graduate Studies, AAU, Jorhat/Khanapara.
.............................. Signature Designation...
Forwarded to the Registrar, AAU, Jorhat for favour of necessary action.
.............................. Signature. Director of Post Graduate
Appendix VIII and IX
3.17.08 Academic Regulation-1982.
Certificate of thesis and viva-voce Examination of M.Sc. (Agri)/M.V.Sc./M.Sc. (Home Sc.)/Ph.D.
Jorhat/Guwahati
Dated.......
This is to certify that the thesis dissertation entitled submitted by Sri/Dr...........Son of............Admission No................to the Assam Agricultural University in partial fulfilment of the requirement of M.Sc. (Agri.)/M.V Sc./M.Sc. (Home Sc.)/Ph. D. in the subject of,.............has been examined by us. The candidate was examined orally by us on ..........The dissertation has been found satisfactory/unsatisfactory. We recommend award of degree/we recommend that he/she resubmit the dissertation and/or reappear for the oral examination.
| Major Adviser Adviser Adviser | External Examiner Adviser Adviser |
Forwarded (in duplicate) by the Head of the Department of ......... to the Director, Post Graduate Studies.
Signature of Head of the Deptt.
Forwarded by the Director, Post Graduate Studies, A.A.U., Jorhat/Khanapara to the Registrar for favour of necessary action.
Signature of Director of Post Graduate Studies, A.A.U.
Appendix-X
3.13.01 Academic Regulation-1982
Assam Agricultural University Certificate of Preliminary Examination Ph. D.
Jorhat/Guwahati
Dated....
This is to certify that Sri/Dr Admission No....to the Department of........has been examined by us. The oral examination was held on The performance in the examination has been found satisfactory/unsatisfactory.
| Major Adviser Adviser No. | External Examiner Adviser Dated the..... |
Forwarded (in duplicate) by the Head of the Department of to the Director, Post Graduate Studies, Assam Agricultural University, Jorhat/Khanapara.
Signature of Head of the Department
Forwarded by Director, Post Graduate Studies, to the Registrar, Assam Agricultural University, Jorhat for necessary action.
