The Madhya Pradesh State Pencil Karmkar Kalyan Nidhi Rules, 1983
Published vide Notification No. 4755-16-13, dated 17-9-1984, M.P. Rajpatra, Part 4 (Ga), dated 8-3-1985, at pp. 108-120
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In exercise of the powers conferred by Section 21 of the Madhya Pradesh State Pencil Karmkar Kalyan Nidhi Adhiniyam, 1982 (No. 13 of 1983) the State Government hereby makes the following rules, the same having been previously published as required by sub-section (1) of Section 21 of the said Act, namely :-
- Short title.- These rules may be called the [Madhya Pradesh State Pencil Karmkar Kalyan Nidhi Rules, 1983].
- Definitions.- In these rules, unless the context otherwise requires,-
(a) "Act" means the Madhya Pradesh State Pencil Karmkar Kalyan Nidhi Adhiniyam, 1982 (No. 13 of 1983);
(b) "Form" means a form appended to these rules;
(c) "Section" means a section of the Act;
(d) words and expressions used in these rules but not defined shall have the meaning assigned to them in the Act.
- Register of Production.- Every Occupier shall maintain a register in form 'A' indicating the quantity of Slate Pencils manufactured.
- Collection of contribution.- Any amount which is required to be paid or may be paid under sub-section (2) of Section 3 shall be paid in cash or by bank draft drawn in the name of the Secretary of the Board, or by such other mode as may be approved by the Board. Receipt for amount received shall he issued by the Secretary or by any other officer authorised by this Board in the behalf in Form 'B'.
- Submission of Statement of Slate Pencil Manufacture.- The occupier shall submit to the Secretary of the Board in Form 'C' a Statement of the quantum of Slate pencils manufactured during the period 1st December to 31st May and 1st June to 30th November on or before 15th June and on or before 15th December, respectively.
- Constitution of Board.- There shall be 3 representatives of the occupiers, 3 representatives of the workers under clause (b) and 3 independent members under clause (c) of sub-section (3) of Section 4.
- Meeting of Board.- (1) The Board shall meet at least once every quarter and as often as may be necessary.
(2) All members of the Board shall be given seven clear days notice of a meeting specifying the date, time and place of the meeting and the business to be transacted thereat:
Provided that seven clear days notice shall not be necessary where, in the opinion of the Chairman, business of an urgent nature is to be transacted.
(3) Every meeting of the Board shall be presided over by the Chairman or if the Chairman is, for any reason, unable to attend it, by such one of the members present, as may be chosen, by the meeting, to be the Chairman for occasion.
(4) The number of members necessary to constitute quorum at a meeting of the Board shall be five of whom one each shall be representative of the occupiers and the workers and one shall be independent.
(5) If there is no quorum present as laid down in sub-rule (4), the Chairman shall, after waiting for thirty minutes from the time fixed for the meeting, adjourn the meeting to another day and time as he may reasonably fix. A notice of such adjourned meeting shall be sent to every member of the Board and the business fixed for the original meeting shall be brought before the adjourned meeting and may be disposed of at such meeting, whether there be a quorum present or not.
- Allowances of Chairman and members.- The Chairman and member of the Board shall be paid such allowances and at such rate as may be determined by the State Government from time to time.
- Voting and decisions.- All questions placed before the meeting of the Board shall be decided by a majority of the members present and voting at the meeting, the Chairman having a second and casting vote in case of equality of votes.
- Minutes of Meeting.- The Secretary, and in his absence any other official of the Board authorised by the Chairman, shall record the minutes of the proceedings of the meeting of the Board and shall include therein the names of the members present. A copy of such minutes shall be submitted to the State Government as soon as they are confirmed by the Board.
- Accounts of Fund.- (1) The accounts of the bund for each financial year ending 31st March shall be prepared and maintained by the Accounts Officer in Form 'D'.
(2) The annual Statement of accounts of the Board shall be prepared in Form 'E'
- Registers to be maintained by the Board.- The Board shall cause to be maintained the following registers :-
(a) Cash Book;
(b) Register of contribution received under Section 7;
(c) Register containing the Minutes of proceedings of the Board;
(d) Register of immovable property of the Board;
(e) Register of movable property of the Board;
(f) Register of grant-in-aid paid under clause (a) of sub section (2) of Section 8;
(g) Register of expenditure on medical treatment under clause (b) of sub-section (2) of section 8;
(h) Separate registers on expenditure in providing facilities mentioned in clauses (c) to (i) of sub-section (2) of Section 8;
(i) Separate Registers of loans and financial assistance advanced under clause (k) of sub-section (2) of Section 8;
(j) Fees register for welfare facilities register;
(k) Registers relating to strength of staff, their attendance, earned leave, casual leave salary' advances and such other register as the Secretary may deem necessary' for the proper administration of the Board.
- Application for grant of loan.- (1) An application for grant-in-aid or loan from the fund for purposes mentioned in sub-section (2) of Section 8 shall be made to the Secretary of the Board in duplicate with full particulars about the purposes for which such grant or loan is necessary.
(2) Within thirty days of the receipt of an application under sub-rule (1), the Secretary' of the Board shall place it, with his remark, before the Board for consideration :
Provided that in the case of an application for grant-in-aid under clause (a) of sub-section (2) of Section 8, the Secretary of the Board shall submit such application to the Board within fifteen days of its receipt.
(3) The Board shall take a decision on the application submitted to it under sub-rule (2) subject to the provisions of the budget of the Board.
- Mode of Payment from Fund.- Payment from the fund shall be made :-
(a) where the amount payable is less than rupees one hundred in cash; and
(b) where the amount payable is rupees one hundred and more through bank draft or cheque issued by the Secretary of the Board :
Provided that in a particular case the Board may, for special reasons to be recorded, authorise payment in cash in respect of any amount payable by it.
- Staff of Board.- (1) Besides the Secretary of the Board to be appointed by the State Government under sub-section (2) of Section 10, the Board shall have on Accounts Officer and one Welfare Supervisor and such other executive and clerical staff as the Board may determine with the previous approval of the State Government.
(2) Appointment to the Post of Secretary shall be made cither :-
(a) by deputing an officer not below the rank of Labour Officer from the Labour Commissioner's organisation;
(b) by deputing an officer not below the rank of a Labour officer of any other department of the State Government :
Provided that the officer referred to in clauses (a) and (b) above may either be deputed to work as whole time Secretary or to work as Secretary in addition to his own duties;
(c) by appointing any person who has retired from State Government service and was holding a post, at the time of retirement, not below the rank of a Labour Officer; or
(d) by nomination from among persons :-
(i) who are not less than 30 years and more than 43 years of age;
(ii) who holds a degree in Economics or Sociology of tiny university in the State or any other University outside the State as may be recognised by the State Government in this behalf, or who holds a degree in any other subject of any University in the State or any other University outside the State as may be recognised by the State Government in this behalf and a diploma in Labour Welfare or Social Science of any institute recognised by the State Government in this behalf; and
(iii) who have sufficient knowledge of Hindi and tire able to speak, read and write in that language.
(3) Appointment to the post of Accounts Officer shall be made either :-
(a) by deputing, an officer of the State Government who is holding or has held any post of Senior Accounts Officer or Junior Accounts Officer or Accounts Officer;
(b) by appointing any person who has retired from State Government service and possess adequate knowledge of accounts; or
(c) by nomination from among persons-
(i) who arc not less than 30 years and more than 45 years of age;
(ii) who holds a degree in commerce with accountancy as one of the subjects of any University recognised by the State Government in this behalf; and
(iii) who have experience of maintaining or supervising accounts at least for a period of three years.
(4) Appointment to the post of Welfare Supervisor shall be made either-
(a) by deputing an employee not below the rank of a Labour Inspector from the Labour Commissioner Organisation; or
(b) by deputing an employee of any other department of the State Government and holding a post not below the rank of a Labour Inspector:
Provided that the employee referred to in clause (a) or (b) above may either be deputed to work in whole time Welfare Supervisor or to work in addition to his own duties; or
(c) by appointing any person who has retired from State Government service and was holding a post at the time of retirement not below the rank of a Labour Inspector; or
(d) by nomination from among persons-
(i) who are not less than 30 years and more than 45 years of age;
(ii) who hold diploma in Labour Welfare or Social Science of any institute recognised by the State Government;
(iii) who have sufficient knowledge of Hindi and are able to speak, read and write in that language.
(5) The State Government may for sufficient reasons relax the qualifications laid down in sub-rules (2), (3) and (4).
(6) A person appointed by nomination under sub-rule (2), (3) or (4) shall be on probation for a period of one year, which may be extended for a further period of one year or part thereof by the Board with the previous approval of the State Government.
(7) The method of recruitment and the conditions of service of other executive and clerical staff referred to in sub-rule (1) shall be determined by the Board and with the previous approval of the State Government.
(8) The terms and conditions of service of persons appointed under clause (c) of sub-rule (2) or clause (b) of sub-rule (3) or clause (c) of sub-rule (4) shall be determined by the State Government in consultation with the Board and the terms and conditions so determined shall be binding on the Board.
- Scale of pay.- (1) Subject to the provisions of sub-section (3) of Section 10, the posts of Secretary of the Board Accounts Officer and the Welfare Supervisor shall receive such pay and allowance and shall be governed by such conditions of service as may be determined by the State Government from lime to time.
(2) The pay scales and the allowances of other Staff to be appointed by the Board under sub-rule (1) of Rule 15 shall be equivalent to those of the employees of the State Government holding equivalent post :
Provided that if any dispute arises in deciding the pay scale and allowances of an employee, the decision of the State Government shall be final.
- Limitation on Certain Expenditure.- The Board shall ensure that the expenditure on the staff and other administrative matters shall not exceed 40 per cent of the annual income of the fund :
Provided that the Board may for reasons beyond its control and with the previous approval of the State Government, incur expenditure beyond the limit specified in this rule.
- Additional powers of Inspectors.- livery Inspector shall, for carrying out the purposes of the Act also have the powers to require any occupier to produce any document for his inspection to supply him a true copy of any such document and to give him a Statement in writing.
- Annual Report of Board.- The Board shall, within three months of the closing of the financial year, submit to the State Government an audited Statement of accounts together with an annual report giving its activities during the year.
Form 'A'
[See Rule 3]
- Name of Slate Pencil Factory....................................
- Name of Occupier................................................
- Year............................................................
| Number of Slate pencils manufactured | No. of boxes containing 1250 Slate pencils | |
| 1. | January | |
| 2. | February | |
| 3. | March | |
| 4. | April | |
| 5. | May | |
| 6. | June | |
| 7. | July | |
| 8. | August | |
| 9. | September | |
| 10. | October | |
| 11. | November | |
| 12. | December | Total |
Form 'B'
[See Rule 4(1)]
Madhya Pradesh Slate Pencil Workers Welfare Board.
Book No.........................Receipt No............................. Received with thanks from Shri the sum of rupees (in words) ...................... in cash/Bank Draft towards contribution payable under Section 7 of the Madhya Pradesh Slate Pencil Karmkar Kalyan Nidhi Adhiniyam, 1982/Voluntary donation/grant-in-aid or Subsidy/loan on the..................Rs..............
Secretary/Authorised Officer.
Form 'C'
[See Rule 5]
- Name of Slate Pencil Factory..........................................
- Name of occupier......................................................
- Period (1st December to 31st May or 1st June to 30th Nov.)
| S. No. | Months as per 3 above | No. of Slate Pencil Manufactured |
| 1. | ||
| 2. | ||
| 3. | ||
| 4. | ||
| 5. | ||
| 6. | ||
| Total |
To,
The Secretary
Madhya Pradesh Slate Pencil Works, Welfare Hoard.
As required by Rule 5 of the Madhya Pradesh Slate Pencil Karmkar Kalyan Nidhi Rules, 1983 the above Statement is being sent.
I hereby declare that the above mentioned particulars are true and correct to the best of my knowledge and belief.
Date.......................
Signature of Occupier.
Form 'D'
[See Rule 11 (1)]
Office of the Madhya Pradesh Slate Pencil Workers Welfare Board
Cash Book
Receipts
| Date of Receipt | No. of Receipt | Particulars of Receipts | Bank Deposit | Cash |
| (1) | (2) | (3) | (4) | (5) |
| Bank | Other deposits | Miscellaneous receipts | Total receipts |
| (6) | (7) | (8) | (9) |
Opening Balance
Expenditure
| Date of Expenditure | Serial No. or sub-voucher No. | Particulars of expenditure | Voucher No. |
| (10) | (11) | (12) | (13) |
| Bank Deposit | Cash | Bank Deposit | Other Expenditure | Total |
| (14) | (15) | (16) | (17) | (18) |
Total Receipts............
Grant Total................
Total Expenditure.
Closing Balance
Grand Total.........
- Detailed Abstract of Receipts for the month of..........19........
| Date | Receipt No. | Name of Occupier | Amount of contribution under Section 7 |
| (1) | (2) | (3) | (4) |
| Donation | Grant in aid subsidy | Loan | Deposits for different welfare activities |
| (5) | (6) | (7) | (8) |
Miscellaneous
| Sale of old news papers | Sale of Unserviceable articles | Fees for welfare activities |
| (9) | (10) | (11) |
| Receipts | Total | Initials | ||
| Other Misc. receipts | Interest on Bank or other deposits | Accountant | Accounts Officer | |
| (12) | (13) | (14) | (15) | (16) |
III. Classified abstract of pay and allowances for the month of...........19.................
| S. No. | Voucher No. | Date | Bill No. |
| (1) | (2) | (3) | (4) |
| Officers | Leave pay | Salary Allowance | Provisional pay | |
| Pay | Allowance | |||
| (5) | (6) | (7) | (8) | (9) |
| Other staff allowance | Administration | Allowances | Total Pay |
| (10) | (11) | (12) | (13) |
| Allowances | T.A. for Staff on tour | T.A. for members of Board | Leave encashment |
| (14) | (15) | (16) | (17) |
| Leave travel concession | Total of each voucher | Initials | |
| Accountant | Accounts Officer | ||
| (18) | (19) | (20) | (21) |
- Classified abstract of contingent expenditure for the month of ..............19.............
Programme Expenditure
| S. No. | Voucher No. | Bill No. | Date |
| (1) | (2) | (3) | (4) |
| Place | Creche | Community Necessity Other activity | Tailoring class |
| (5) | (6) | (7) | (8) |
| Sewing Machine | Subsidiary occupations for workers | Home Industries | Library Rooms |
| (9) | (10) | (11) | (12) |
| Workers Education | Entertainment and others recreation | |||
| Music | Drama | Cinema show | Radio room | |
| (13) | (14) | (15) | (16) | (17) |
| Excursions and tours | Other entertainment | Games and Games material | Conveyance |
| (18) | (19) | (20) | (21) |
| Sports | Annual Prize | Sports | Miscellaneous | |
| Refreshment | Entry fees | |||
| (22) | (23) | (24) | (25) | (26) |
| Furniture | Electricity and Lighting | Rent rates and taxes | Postage | Bank Commission |
| (27) | (28) | (29) | (30) | (31) |
| Printing and Stationery | Vehicles | Other Miscellaneous Replacement of Radio/Musical instrument | Other Misc. |
| (32) | (33) | (34) | (35) |
| Conveyance | Daily wages | Maintenance of building | Administrative contingency |
| (36) | (37) | (38) | (39) |
| P.F. Contribution | Gratuity payment | Loans and Advance | Legal |
| (40) | (41) | (42) | (43) |
| Grant-in-aid | Others | Total | Accountant/Account Officer |
| (44) | (45) | (46) | (47) |
Form 'E'
[See Rule 11 (10) (2)]
Office of The Madhya Pradesh Slate Pencil Workers Welfare Board
Annual Statement of Accounts for........
| Receipts | Rs. P. | Expenditure | Rs. P. |
| 1. Contribution paid to the Board under Section 7. | 1. Pay and allowances of officers | ||
| 2. Voluntary donations. | 2. Pay and allowance of Staff. | ||
| 3. Grant-in-aid or subsidy paid to the Board by State Government. | 3. Pay and allowances of programme administration staff. | ||
| 4. Loan advance by State Government. | 4. Leave salary provision | ||
| 5. Income from fees | 5. T.A. for staff. | ||
| 6. Deposits for different Welfare Activities | 6. T.A. for members of the Board. | ||
| 7. Interest on Bank or other Deposits. | 7. (a) Provident Fund Contribution. | ||
| (b) Grant by Fund Contribution. | |||
| 8. Misc. Receipts | 8. Leave encashment | ||
| (a) Sale of old newspapers, book, periodicals, etc. | 9. Leave Travel Concession | ||
| (b) Sale of unserviceable articles | 10. Expenditure on programme :- | ||
| (c) Other Misc. Receipts | (a) Grant-in-aid under Section 8 (2) (a) | ||
| 9. (a) Cash | (b) Treatment for silicosis | ||
| (b) Bank | (c) Community necessities | ||
| (c) Bank deposits | (i) Creches | ||
| (ii) Other activities | |||
| (d) Home Industries and subsidiary occupations | |||
| (i) Tailoring class | |||
| (ii) Sewing machines | |||
| (iii) Other occupation | |||
| (e) Library/reading rooms | |||
| (f) Workers education | |||
| (g) Primary Health Centers | |||
| (h) Dispensaries | |||
| (i) Entertainment and other recreations | |||
| (i) Music | |||
| (ii) Drama | |||
| (iii) Radio | |||
| (iv) Excursion tours | |||
| (v) Other entertainment | |||
| (j) Sport and games | |||
| (i) Games material | |||
| (ii) Conveyance | |||
| (iii) Refreshment | |||
| (iv) Dress | |||
| (v) Entry fees | |||
| (vi) Prizes | |||
| (k) Life Insurance Premium | |||
| 11. Miscellaneous | |||
| (i) Furniture | |||
| (ii) Electricity and lighting | |||
| (iii) Rent, rates and taxes | |||
| (iv) Postage | |||
| (v) Bank commission | |||
| (vi) Printing and Stationery | |||
| (vii) Vehicles | |||
| (viii) Replacement and equipments | |||
| (ix) Legal charges | |||
| (x) Telephone | |||
| (xi) Other miscellaneous | |||
| 12. Conveyance | |||
| 13. Daily wages | |||
| 14. Maintenance of building | |||
| 15. Administrative contingencies | |||
| 16. Loan and advance. - ____________ |
| Fixed Assets | ||
| Sr.No. | Balances on | Balances as on |
| 1. | ||
| 2. | ||
| 3. | ||
| 4. | ||
| 5. |
Summary
- Receipts..............................................
- Expenditure...........................................
- Fixed Assets..........................................
- Excess expenditure over budgetted amount headwise
- Savings from Budgeted amount headwise.................