The Madhya Pradesh Rajya Pichhada Varg Ayog (Annual Statement of Accounts and Annual Report) Rules, 1998

Published vide Notification No. 1026-97-54-1-490, dated 24-4-1998, M.P. Rajpatra (Asadharan), date 25-4-1998

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In exercise of the powers conferred by Section 18 read with sub-section (1) of Section 13 and Section 14 of the Madhya Pradesh Rajya Pichhada Varg Ayog Adhiniyam, 1995 (No. 26 of 1995), the State Government hereby makes the following rules, namely :-

Short title and commencement.- (1) These rules may be called the Madhya Pradesh Rajya Pichhada Varg Ayog (Annual Statement of Accounts and Annual Reports) Rules, 1998.

(2) The shall come into force with effect from the date of their publication in the "Madhya Pradesh Gazette".

Definitions.- In these rules, unless the context otherwise requires :-

(a) "Act" means the Madhya Pradesh Rajya Pichhada Varg Ayog Adhiniyam, 1995 (No. 26 of 1995);

(b) "Audit Officer" means the Accountant General, Madhya Pradesh, Gwalior or any person appointed by him or by the State Government in connection with the audit of the accounts, of the Commission;

(c) "Chairperson" means the Chairperson of the Commission appointed by the State Government under clause (a) of sub-section (2) of Section 3 of the Act;

(d) "Commission" means Madhya Pradesh Rajya Pichhada Varg Ayog constituted under Section 3 of the Act;

(e) "Financial year" means the year beginning on the 1st April and ending on 31st March following;

(f) "Form" means Form appended to these rules;

(g) "Head of the Department" means the Head of the Department declared by the State Government for Madhya Pradesh Rajya Pichhada Varg Ayog;

(h) "Member" means Member of the Commission;

(i) "Secretary" means the Secretary of the Commission;

(j) The words and expressions used in these rules but not defined herein shall have the meaning as assigned to them in the Act.

Accounts of the Commission.- (1) The Annual statement of accounts of the Commission for every financial year shall be prepared by the Secretary or such officer of the Commission as may be authorised by the Secretary in this behalf.

(2) The Annual Statement of Accounts duly approved by the Commission shall be submitted by the Secretary to the Head of the Department and the Head of the Department shall submit it to the State Government by such date as may be specified by the State Government.

(3) The Commission shall forward to the State Government quarterly reviews of the progress of the expenditure incurred and the expenditure likely to be incurred during the remaining part of financial year as and when called for by the State Government.

(4) The Commission shall also furnish annually the Utilization Certificate certifying that the grant has been utilized as per the terms and conditions.

(5) The Secretary shall supervise the maintenance of the accounts of the Commission, the compilation of the financial statements and returns and shall ensure that all accounts, books connected, vouchers and other documents and papers of the Commission required by the Audit Officer for the purpose of auditing the accounts of the Commission are placed at the disposal of that officer.

(6) The accounts of the Commission including initial accounts with effect from the date of its Constitution shall be maintained in Form 'A' appended to these rules.

(7) The Annual Statement of accounts referred in sub-section (1) of Section 13 of the Act shall be signed and authenticated by the Secretary'.

(8) The Annual statement of accounts shall be submitted to the Audit Officer on or before 30th June, following the year to which the accounts relate and the Audit Officer shall audit the accounts of the Commission and submit to the State Government and the State Government alter its approval send this report to the Commission for compliance.

(9) On receipt of audit report, the Commission shall dispose of the error or irregularity pointed out therein within three months and report to the State Government and Head of the Department regarding the action taken thereon.

Annual report of the Commission.- (1) The Secretary shall prepare, in Form 'B' appended to these rules, the Annual Report referred in Section 14 of the Act on or before the 31st day of July following the financial year to which the report relates.

(2) The Annual Report referred in sub-rule (1) shall be placed before the Commission for approval.

(3) The Annual Report referred in sub-section (1), after approval by the Commission shall be signed by the Chairperson and all Members and shall be authenticated by the Secretary.

(4) Copies of the authenticated report shall be submitted by the Secretary to the State Government by 31st August, following the year to which the annual report relates, to enable the State Government to take action as required, under Section 15 of the Act.

Form A

Accounts of the Commission

[See Rule 3 (6)]

Receipt and payment account of the Madhya Pradesh Rajya Pichhada Varg Ayog for the year ending 31st March

Receipts	Plan	Non-plan	Total Amount	Payments	Plan	Non-plan	Total Amount
(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)

1.	Opening Balance
	Cash in hand
	Cash in Bank
2.	Grant-In-Aid From the Recurring Expendure Min. of Welfare
		1.	(a) Establishments Charges
	Recurring	1.	Salaries (Chairperson and Members of the Commission)
	Non-Recurring
3.	Revenue Received by the Commission	2.	Salaries (Officers and Establishment)
	Plan-Recurring	3.	Payment for Professional and Special Services
	(a) Investments	4.	Travel Expenses
	(1) Each value or Investment encashed
	(2) Interest on investments
	(3) Interest on Bank Account and short term Deposits
	(b) Revenue Receipts		(b) Other Establishment Charge:
	1. Miscellaneous Receipts		(1) Wages
	2. Fees if any, charged by the Commission		(2) Office Expenses
	3. Sale of Publications		(3) Rent, Rates the Taxes
	4. Interest Receipts for Advances to employees		(4) Publications
			(5) Advertisement and Publicity
			(6) Hospitality Expenses

(c)	Debt/Deposit Receipts	(7) Repairs/Maintenance
(i)	Recovery of Advance to Staff	(8) Furniture and Fixtures
	House Building Advance	(9) Machinery and equipment
	Motor Car Advance	(10) Motor Vehicle
	Motor Car/Scooter Advance	(11) Maintenance of Vehicles
	Other Advances	(12) Petrol, Oil and Lubricants
		(13) Conference and Seminars
		(14) Telephone Charges
(ii)	Recovery of Contingent Advances	(15) Others Charges
	Advances to CPWD	(16) Litigation
	Advances to DGS and D	(17) Audit Fee
	Advances to Suppliers
	Others Advances
	Total...

	(iii)	Others Deposit	(c) Provident Fund and Other Contributions
		Security Deposit	(1) Pensions and Gratuities (including Communication of pension and LSPC)
		Earnest Money Deposit
		Remittance Receipts
		GPF/CPF etc. recoveries	(2) Deposit Linked Insurance Scheme
		From Deputationists	(3) Interest on GPF
		Licence Fee	(4) GPF Advance/Final Payment
		Income Tax	(5) CGESIS/CGEIS
		Central Government Health Scheme	(d) Grant-in-aid to other Organisations
		Postal Life Insurance		Expenditure in Litigations and Special Studies
		Central Government Employees		Promotional and Educational Research
		Group Insurance Scheme Non-recurring	(e) Investments
				Investments (details to be shown in schedule)
			(f) Contingent Advance
				Advance to CPWD Advance to DGS and D Advance to Suppliers Others Advances.
			(g) Advances to Stall
				1. House Building Advance
				2. Motor Car Advance
				3. Motor Car/Scooter Advance
				4. Other Advance
			(h) Other Adjustments (Remittances) :
				1. GPF/CPF etc. Recoveries from Deputationists
				2. Licence Fee
				3. Income Tax
				4. Central Government Health Scheme
				5. Postal Life Insurance
				6. CGEGIS/CGESI
				(ii) Non-recurring
			(a) Other Establishment Charges
				1. Land
				2. Buildings
				3. Furniture and Fixture
				4. Machinery and Equipments
				5. Motor Vehicles
				6. Publications.
			(b) Deposits
				1. Security Deposit
				2. Earnest Money Deposit
			(c) Closing Cash Balance
				1. Cash in hand
				2. Cash at Bank
Total..