The Central Electricity Regulatory Commission (Form of Annual Statement of Accounts and Records) Rules, 2007
Published vide Notification No. G.S.R. 676(E), dated 22nd October, 2007
Act2594
G.S.R. 676(E). - In exercise of the powers conferred by clause (n) of sub-section (2) of section 176 read with sub-section (1) of section 100 of the Electricity Act, 2003 (No. 36 of 2003) the Central Government, in consultation with the Comptroller and Auditor-General of India, hereby makes the following rules, namely:- 1. Short title and commencement. - (1) These rules may be called the Central Electricity Regulatory Commission (Form of Annual Statement of Accounts and Records) Rules, 2007. (2) They shall come into force on the date of their publication in the Official Gazette. 2. Definitions. - (1) In these rules unless the context otherwise requires,- (a) 'Act' means the Electricity Act, 2003 (36 of 2003);
(b) 'Central Commission' means the Central Electricity; Regulatory Commission constituted under section 76 of the Act;
(c) 'Audit Officer' means the Comptroller and Auditor-General of India or any person appointed by him in connection with the audit of accounts of the Commission;
(d) 'Secretary' means the Secretary of the Central Electricity Regulatory Commission;
(e) 'Schedule' means the schedule appended to these rules;
(f) 'Form' means a form appended to these rules.
(2) Words and expressions used and not defined in these rules but defined in the Electricity Act, 2003 (36 of 2003), shall have the meanings respectively assigned to them in that Act. 3. Accounts of the Commission. - (1) The Central Commission shall prepare the annual statement of accounts for every financial year commencing with 2004-05. The Secretary of the Central Commission may authorise an officer of the Central Commission to prepare the account on his behalf. (2) The Secretary of the Central Commission shall supervise the maintenance of the accounts of the Central Commission, the compilation of financial statement and return, and shall ensure that all accounts, books, connected vouchers and other documents and papers of the Central Commission required by the audit officer for the purpose of auditing the accounts of the Central Commission are placed at the disposal of that officer. (3) The annual statement of accounts duly approved by the Central Commission and after certification by the Comptroller and Auditor-General of India or his authorised representative, shall be submitted by the Secretary of the Central Commission to the, Central Government by such date as may be specified by the Central Government. (4) (i) The Central Commission shill prepare the following accounts in the forms mentioned below:- (a) Receipt and Payment Accounts in Form A;
(b) Income and Expenditure Accounts in Form B;
(c) Balance Sheet in Form C.
(ii) The authorised signatory to sign and authenticate the Receipt and Payment Accounts', 'Income and Expenditure Accounts' and 'Balance Sheet' shall be the Secretary of the Commission.
(iii) The annual statement of accounts shall be submitted to the Audit Officer on or before the 30th June following the year to which the accounts relate and the Audit Officer shall audit the accounts of the Central Commission and report thereon.
(iv) The Central Commission shall, on receipt of the audit report, correct any defect or irregularity pointed out therein and report to the Central Government and the Audit Officer about the action taken by it thereon.
Form - A
Receipt and Payment Accounts for the Period/year Ended___________
(Amount - Rs)
|
Receipts |
Current Year |
Previous Year |
Payments |
Current Year |
Previous Year |
| 1. To Opening Balances
(a) Cash in Hand (b) Bank Balance (i) In Current Accounts (ii) In Deposit Accounts (iii) Saving Accounts |
1. By Expenses
(a) Establishment expenses (i) Salaries (Chairman & Members) of the Commission) (ii) Salaries (Officers and establishment) (iii) Allowances and Bonus (iv) Payment for professional and other services (b) Travel Expenses (i) Foreign Travels (ii) Domestic Travels (c) Overtime Allowance (d) Medical and Health care facilities (e) Other establishment charges (i) Tuition fees (ii) LTC (iii) Any other (to be specified) (f) Contribution to Provident Fund (g) Contribution to Other Funds (to be specified) (h) Staff welfare expenses (i) Expenses on employees' retirement and terminal benefits |
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| 2. To Grants Received
(a) From Min of Power (b) From State Government (c) From Other Sources (Details) (Grants for Capital and Revenue Expenditure to be shown separately) |
2. By Administrative expenses
(a) Purchases (b) Labour and rocessing expenses (c) Cartage and Carriage Inwards (d) Electricity & power (e) Water charges (f) Insurance (g) Repair and maintenance (h) Excise Duty (I) Rent, Rates and Taxes (j) Vehicles Running and Maintenance (k) Postage, Telephone and Communication Charges (l) Printing and Stationery (m) Travelling and Conveyance Expenses (n) Expenses on Seminar/Workshops (o) Subscription Expenses (p) Expenses on Fee (q) Auditors Remuneration/Legal Fee (r) Hospitality Expenses (s) Professional Charges (t) Provision for Bad and Doubtful Debts/Advances (u) Irrecoverable Balances return off (v) Packing Charges (w) Freight and Forwarding Expenses (x) Distribution Expenses (y) Advertisement and Publicity (z) Others (to be specified) |
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| 3. To Income on Investments from
(a) Earmarked/Endow Funds (a) Own Funds (Other investments) |
3. By Investments and Deposits Made
(i) Investments (ii) Deposits (a) Security Deposit (b) Earnest Money Deposit |
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| 4. To Receipts of the Commission
(a) Interest Received (i) On Bank deposits (ii) On Loans, advances to employees etc. (iii) Sale of Publications (iv) Sale of Newspapers (v) Fee charged by the Commission (vi) Contributions of Medical, Health care beneficiaries (vii) Miscellaneous receipts (b) Investments (i) To Face value of investment (ii) To Interests on investment |
4. (I) By Advances to Staff
(a) House Building Advance (b) Motor Car/Personal Computer Advance (c) Scooter/Motor Cycle Advance (d) Other Advances (to be specified) (II) By Contingent Advances (a) Advance to CPWD (b) Advance to Suppliers/Contractors (c) Other Advances (to be specified) (III) By Other Adjustments/Remittances (a) GPF/CPF etc. recovered from the deputationists. (b) Licence fee (c) Income Tax (d) Sales Tax (e) Central Govt. Health Scheme (f) Postal Life Insurance (g) CGEGIS/CEEIS (h) House building advances (i) Motor Car/Computer Advances (j) Scooter/Motor Cycle Advances (k) Other recoveries (to be specified) |
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| 5. To Debt/Deposit Receipts
(a) Recovery of advance from staff (i) House Building advance (ii) Motor Car/personal computer advance (iii) Scooter/Motor cycle advance (iv) Other advances (to be specified) (v) Recoupment of GPF Advance paid to deputationists. (b) Recovery of contingent advances (i) Advances to CPWD (ii) Advances to suppliers (iii) Other Advances (to be specified). (c) Other Deposits (i) Security deposit (ii) Earnest Money deposit (iii) Any other deposit (to be specified) |
5. By Contributions
(a) Pension and Gratuity (b) Leave Salary & Pension Contributions (c) Other Contribution (to be specified) |
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| 6. To Reminttance Receipts
(a) Recovery from deputationists (b) Licence Fee (c) Income Tax (d) Surcharge (e) Sales Tax (f) Central Govt Health Scheme (g) Postal Life Insurance (h) Central Govt Employees Group Insurance Scheme (i) Any other (to be specified) |
6. By Expenditure on Fixed Assets and Capital Work-in-progress
(a) Land (b) Buildings (c) Furniture & Equipment (d) Machinery & Equipment (e) Motor Vehicles (f) Books & Publications (g) Any other (to be specified) |
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| 7. By Closing Balances
(a) Cash in Hand (b) Bank Balances (i) In Current Accounts (ii) In Deposit Accounts (iii) Savings Accounts |
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|
Total |
Total |
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Form - B
Income and Expenditure Accounts for the Period/year Ended__________________
(Amount - Rs)
|
Income |
Schedule |
Current Year |
Previous Year |
| 1. By Grants/Subsidies
1.1 Ministry of Power 1.2 Other Sources (to be specified) |
12 |
||
| 2. By Sales/Services |
13 |
||
| 3. By Seminars and Conferences | |||
| 4. By Consultancy | |||
| 5. By Fees/Subscriptions/fines
5.1 Fee for Petitions 5.2 Other Charges 5.3 Fines 5.4 Any other (to be specified) |
14 |
||
| 6. By Investment (Income on invest, from earmarked/endow funds transferred to funds). |
15 |
||
| 7. By Royalty, Publications etc.
7.1 Royalty 7.2 Publications |
16 |
||
| 8. By Interest
8.1 Interest on Deposits (to be specified) 8.2 Interest on Loans and Advances 8.3 Interest on Investment 8.4 Interest on Cash at Bank 8.5 Any other (to be specified) |
17 |
||
| 9. By Other Income
9.1 Medical Health Care facilities 9.2 Sale of Newspapers 9.3 Gifts 9.4 Gains on sale of assets 9.5 Staff Car recoveries |
18 |
||
| 10. By Increase/(Decrease) in stock of finished goods and Work – in - Progress |
19 |
||
| 11. By Excess of Expenditure over Income(transferred to Capital fund account) | |||
| 12 Total (A) | |||
|
Expenditure |
Schedule |
Current Year |
Previous Year |
| 1. To Establishment Expenses
1.1 Pay & Allowances of Chairperson & Members 1.2 Pay & Allowances of officers and establishments 1.3 Pay & Allowances of Staff 1.4 Honorarium 1.5 Overtime Allowance 1.6 Medical and Health Care facilities 1.7 Bonus 1.8 Any Other Establishment Charges (to be specified) |
20 |
||
| 2. To Payment on Professional & Other Services | |||
| 3. To Travel Expenses
3.1 Domestic Travels – Chairman, Members & Other Officers - Staff 3.2 Foreign Travels – Chairman, Members & Other Officers - Staff |
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| 4. To Other Administrative Expenses, etc
4.1 Seminar and Conference 4.2 Telephone and Fax 4.3 Rent, Rate & Taxes 4.4 News Paper/Periodicals 4.5 Advertisement and Publicity 4.6 Postage and Telegram 4.7 Liveries 4.8 Water & Electricity 4.9 Any other (to be specified) |
21 |
||
| 5. To Stationer & Printing
5.1 Stationery 5.2 Printing |
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| 6. To Publications | |||
| 7. To Miscellaneous and Other Expenses | |||
| 8. To Repair and Maintenance
8.1 Buildings 8.2 Machinery & Equipment 8.3 Furniture & Fixture 8.4 Vehicles |
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| 9. To Petrol & Lubricants | |||
| 10. To Hospitality Expenses | |||
| 11. To Audit Fees | |||
| 12. To Legal Charges | |||
| 13. To Provident Fund & Other Contributions
13.1 Pension & Gratuity (including Commuted Value of Pension) 13.2 Contribution to CPF 13.3 Deposit Linked Insurance Scheme 13.4 Pension Contribution 13.5 Leave Salary Contribution 13.6 Gratuity Contribution |
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| 14. To Interest
14.1 Interest on GPF 14.2 Interest on CPF 14.3 Any Other (to be specified) |
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| 15. To Group Insurance Scheme
15.1 CGESIS – Saving Fund - Insurance Fund 15.2 CGEIS – Saving Fund - Insurance Fund |
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| 16. To Depreciation | |||
| 17. To Loss on sale of Assets | |||
| 18. To Bad-debts return of | |||
| 19. To Excess of Income over Expenditure (Transferred to Capital Fund Account) | |||
| 20. Total (B) |
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Form - C
Balance Sheet for the Period/Year Ended_____________
(Amount Rs.)
|
Corpus/Capital Fund and Liabilities |
Schedule |
Current Year |
Previous Year |
| 1. Corpus/Capital Fund |
1 |
||
| 2. Add excess of Income over Expenditure/Less excess of Expenditure over Income |
2 |
||
| 3. Other Funds
3.1 Provident Funds 3.2 Others (to be specified) |
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| 4. Reserves and Surplus | |||
| 5. Earmarked/Endowment Funds |
3 |
||
| 6. Secured Loans and Borrowings
6.1 From government 6.2 From Others |
4 |
||
| 7. Unsecured Loans and Borrowings |
5 |
||
| 8. Deferred Credit Liabilities |
6 |
||
| 9. Current Liabilities and Provisions |
7 |
||
|
Total |
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|
Assets |
|||
| 1. Fixed Assets |
8 |
||
| 2. Investments – From Earmarked/Endowment Funds of CERC |
9 |
||
| 3. Capital Work-in-Progress | |||
| 4. Advances
4.1 Festival Advance. 4.2 Other Advance (to be specified) |
13 |
||
| 5. Deposits
5.1 Security Deposits 5.2 Petrol Account 5.3 Telephone Account 5.4 Any other (to be specified) |
14 |
||
| 6. Loans and Advances |
15 |
||
| 7. Gifts and Donations |
16 |
||
| 8. Sundry Debtors |
17 |
||
| 9. Payment Made to CPWD for Works |
18 |
||
| 10. Cash and Bank Balance
10.1 Cash at Bank 10.2 Cash in Hand 103. Imprest |
19 |
||
| 11. Other Current Assets |
20 |
||
|
Total |
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedules Forming Part of Balance Sheet as at___________________
Schedule 1 Corpus, Capital Fund
| Balance as at the beginning of the year |
Current Year |
Previous Year |
||
| Add: Contributions towards Corpus/Capital Fund | ||||
| Add/(Deduct): Balance of net income/(expenditure) transferred from the Income and Expenditure Account | ||||
| Balance as at the Year - End | ||||
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 2 : Add excess of Income over Expenditure/Less excess of Expediture over Income
|
Current Year |
Previous Year |
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| 1. Capital Reserve
As per last Account Addition during the year Less: Deductions during the Year |
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| 2. Revaluation Reserve
As per last Account Addition during the year Less: Deductions during the Year |
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| 3. Special Reserves
As per last Account Addition during the year Less: Deductions during the Year |
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| 4. General Reserve
As per last Account Addition during the year Less: Deductions during the Year |
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| Total | ||||
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 3 : Earmarked/Endowment Funds
|
Fund WW |
Fund XX |
Fund YY |
Fund ZZ |
Current Year |
Previous Year |
|
| a) Opening balance of the funds | ||||||
| b) Additions to the Funds:
(i) Donations/grants (ii) Income from investments made on account of funds (iii) Other additions (specify nature) |
…..... ….....
…..... |
…..... ….....
…..... |
…..... ….....
…..... |
…..... ….....
…..... |
…..... ….....
…..... |
…..... ….....
…..... |
| Total (a+b) |
…..... |
…..... |
…..... |
…..... |
…..... |
…..... |
| c)Utilisation/Expenditure towards objectives of Funds
(i)Central Expenditure - Fixed Assets - Others Total (ii) Revenue Expenditure - Salaries, Wages and allowances etc. - Rent - Other Administrative Expenses Total |
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| Total (c) | ||||||
| Net Balance as at the Year -End (a+b-c) |
Notes 1) Disclosures shall be made under relevant heads based on conditions attaching to the grants.
2) Plan Funds received from the Central/State Governments are to be shown as seprate Funds and not to be mixed up with any other Funds.
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 4 :Secured Loans Borrowings
(Amount Rs.)
|
Current Year |
Previous Year |
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| 1. Central Government | ||||
| 2. State Government (Specify) | ||||
| 3. Financial Institutions
a) Terms Loans b) Interest accrued and due |
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| 4. Banks
a) Term Loans - Interest accrued and due c) Other Loans (specify) - Interest accrued and due |
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| 5 | Other Institutions and Agencies | |||
| 6. Debentures and loam | ||||
| 7. Others (Specify) | ||||
| Total | ||||
| Note: Amounts due within one year | ||||
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 5 : Unsecured Loans and Borrowings
| Current Year | Previous Year | |
| 1. Central Government | ||
| 2. Stale Government | ||
| 3. Financial Institutions | ||
| 4. Banks:
a) Term Loans b) Other Loans (specify) |
||
| 5. Other Institutions and Agencies | ||
| 6. Debentures and Bonds | ||
| 7. Fixed Deposits | ||
| 8. Others (specify) | ||
| Total | ||
| Note: Amounts due within one year. |
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 6 : Deferred Credit Liabilites
| Current Year | Previous Year | |
| a) Acceptances secured by hypothecation of capital equipment and other assets | ||
| b) Others | ||
| Total | ||
| Note: Amounts due within one year. |
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 7 : Current Liabilities and Provisions
|
Current Year |
Previous Year |
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| A. Current Liabilities
1. Acceptances 2. Sundry Creditors:- (a) For Goods (b) Others 3. Advances Received 4. Interest accrued but not due on: (a) Secured Loans/borrowings (b) Unsecured Loans/borrowings 5. Statutory Liabilities: (a) Overdue (b) Others 6. Other current Liabilities |
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| Total (A) | ||||
| B. Provisions | ||||
| 1. For Taxation | ||||
| 2. Gratuity | ||||
| 3. Superannuation/Pension | ||||
| 4. Accumulated Leave Encashment | ||||
| 5. Trade Warranties/Claims | ||||
| 6. Others (Specify) | ||||
| Total (B) | ||||
| Total (A+B) | ||||
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 8 : Fixed Assets
(Amount Rs.)
|
Sl. No. |
Description |
Balance as at the beginning of the Year (Rs.) |
Add: Contributions towards Corpus/Capital Fund (Rs) |
Add (Deduct): Balance of the Net Income/(Expenditure) transferred from Income and Expenditure Account (Rs) |
Balance as at the Year - End (Rs) |
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| Previous Year | Current Year | Previous Year | Current Year | Previous Year | Current Year | Previous Year | Current Year | ||
| 1 | Land | ||||||||
| 2 | Building (Renovation) | ||||||||
| 3 | Furniture & Fixtures | ||||||||
| 4 | Machinery & Equipment | ||||||||
| 5 | Motor Vehicles | ||||||||
| 6 | Books & Publications | ||||||||
| 7 | Gifted/Donated Assets | ||||||||
| 8 | Other (to be specified) | ||||||||
|
Total |
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| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 9 : Investments From Earmarked/Endowment Funds
(Amount - Rs.)
|
Current Year |
Previous Year |
|
| 1. In Government Securities | ||
| 2. Other approved Securities | ||
| 3. Shares | ||
| 4. Debentures and Bonds | ||
| 5. Subsidiaries and Joint Ventures | ||
| 6. Others (to be specified) | ||
| Total |
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 10 : Investment - other
(Amount - Rs.)
|
Current Year |
Previous Year |
|
| 1. In Government Securities | ||
| 2. Other approved Securities | ||
| 3. Shares | ||
| 4. Debentures and Bonds | ||
| 5. Subsidiaries and Joint Ventures | ||
| 6. Others (to be specified) | ||
| Total |
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |
Schedule 11 : Current Assets, Loans, Advances etc
(Amount - Rs.)
|
Current Year |
Previous Year |
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| A. Current Assets:
1. Inventories: (a) Stores and Spares (b) Loose Tools (c) Stock-in-trade (i) Finished Goods (ii) Work-in-progress (iii) Raw Materials 2. Sundry Debtors: (a) Debts Outstanding for a period exceeding six months (b) Others 3. Cash balances in hand(including cheques/drafts and imprest 1. Bank Balances: (a) With Scheduled Banks: -On Current Accounts -On Deposit Accounts (includes margin money) -On Savings Accounts (b) With non-Scheduled Banks: -On Current Accounts -On Deposit Accounts -On Savings Accounts 5. Post Office-Savings Account |
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| Total (A) | ||||
| B. Loans, Advances and other Assets
1. Loans: (a) Staff (b) Other Entities engaged in activities/objectives similar to that of the Entity (c) Other (Specify) 2. Advances and other amounts recoverable in cash or in kind or for value to be received: (a) On Capital Account (b) Prepayments (c) Others 3. Income Accrued: (a) On Investments from Earmarked/Endowment Funds (b) On Investments – Others (c) On Loans and Advances (d) Others (includes income due unrealised – Rs...) 4. Claims Receivable |
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| Total (B) | ||||
| Total (A+B) | ||||
| Internal Financial Adviser | Secretary | Member (Finance) | Chairman |