Export Manifest (Aircraft) Regulations, 1976.
Published vide Notification G.S.R. 1548, dated 23rd October, 1976
Act2148
G.S.R. 1548, dated 23rd October, 1976. - In exercise of the powers conferred by Section 157 read with Section 41 of the Customs Act. 1962 (52 of 1962), Central Board of Excise and Customs hereby makes the following Regulations, namely :
- Short title and commencement.- (1) These Regulations may be called Export Manifest (Aircraft) Regulations, 1976.
(2) They shall come into force on such [date] as the Central Board of the Excise and Customs may, by notification in the official Gazette, appoint.
- Definition.- In these Regulations, "form" means a form appended to these Regulations.
- Export manifest.- (1) Every export manifest shall -
(a) be delivered in duplicate;
(b) cover all the goods carried in the aircraft;
(c) consist of-
(i) a general declaration, in Form I,
(ii) a passenger manifest, in Form II,
(iii) a cargo manifest, in Form III,
(iv) a list of private property in the possession of the Captain of aircraft and other members of the crew, in Form IV.
(2) The export manifest for all goods shipped and transhipped and endorsed by the person--in-charge of the aircraft as to the quantities shipped and transhipped shall be delivered to the proper officer of customs at the airport, before the departure of the aircraft.
- Cargo manifest.- (1) The cargo manifest referred to in sub-clause (iii) of Clause (c) of Reg. 3, shall be delivered in separate [sheets]in respect of the following categories of cargo, namely :
(a) cargo shipped;
(b) cargo transhipped;
(c) goods lying in the aircraft but not landed or transhipped (same bottom cargo);
(d) cargo in respect of which drawback has been claimed.
(2) (a) Notwithstanding anything contained in sub-regulation (1), the cargo declaration in respect -
(i) arms;
(ii) ammunition;
(iii) explosives;
(iv) narcotics;
(v) dangerous drugs; or
(vi) gold.
irrespective of whether for shipment, for transhipment or for being carried as same bottom cargo, shall be furnished in separate sheets and shall be set out in the order of the ports of loading.
(b) If an aircraft does not carry any of the cargoes referred to in Clause (a) a nil declaration shall be furnished.
[5. Passenger manifest. - [(1) (a) The pre check-in passenger manifest shall be delivered twelve hours before the departure of the flight.
(b) The final passenger manifest shall be delivered fifteen minutes before leaving or taking off from the port of embarkation in India.
(2) The manifests shall be transmitted electronically to the Indian Customs in flat file format or in United Nations/ Electronic Data Interchange for Administration, Commerce and Transport Passenger List Advance Passenger Information (UN/EDIFACT PAXLST API) message format as per Annexure.]
(3) Where the manifest cannot be delivered electronically due to some unavoidable reason, the same may be delivered as acceptable to the concerned [Principal Commissioner of Customs or]Commissioner of Customs in accordance with the conditions prescribed in the procedure.
(4) In case of any amendment to the manifest, the same shall be transmitted to the Indian Customs as soon as such amendments are made and before the departore of the flight.]
[Annexure]
(i) Flat File Naming Convention: The structure of file name will be as below:- 160401PJFKDELBY161.api where
| 160401 | 6 digit scheduled Arrival date in YYMMDD format |
| P/C | P for PAX and C for Crew |
| JFK | Departure Airport Code (Last Leg port) |
| DEL | 3 character destination airport code (DEL=Delhi) |
| BY | 2/3 digit IATA carrier code |
| 161 | 3/4 digit IATA flight number |
| .api | File extension |
(ii) File structure Details: One file structure will contain a complete manifest for Pax/Crew of a particular flight. Separate file for Crew and PAX for each flight needs to be sent.
(iii) Field Details/ Description:
| S. No. | Field Description | Length | Type | Remarks |
| 1. | Flight Carrier Code | 3 | Character | IATA Carrier Code |
| 2. | Flight Number | 4 | Number | 3/4 digit numeric |
| 3. | Flight Scheduled Departure Date | 8 | Character | YYYYMMDD |
| 4. | Flight Scheduled Departure Time | 4 | Character | HHMM |
| 5. | Flight Actual Departure Date | 8 | Character | YYYYMMDD |
| 6. | Flight Actual Departure Time | 4 | Character | HHMM |
| 7. | Flight Scheduled Arrival Date | 8 | Character | YYYYMMDD |
| 8. | Flight Scheduled Arrival Time | 4 | Character | HHMM |
| 9. | Flight Last Leg Port Outside India | 3 | Character | IATA Airport Code |
| 10. | Flight First Arrival Port in India | 3 | Character | IATA Airport Code |
| 11. | Number of Crews in flight | 4 | Number | 0 for PAX file |
| 12. | Number of PAX in flight | 4 | Number | 0 for Crew file |
| 13. | PNR | 10 | Character | Passenger Name Record Locator |
| 14. | Pax/ Crew Serial Number | 4 | Number | Running Serial Number within the file |
| 15. | Pax/Crew Status | 1 | Character | T = Transit, D = Disembarking |
| 16. | Pax/Crew Type | 3 | Character | CRW = Crew PAX = Passenger |
| 17. | Document Type | 2 | Character | P = Passport, O = Others |
| 18. # | Document Number | 20 | Character | Passport Number/ Unique ID Number for other travel documents |
| 19. | Document Expiry Date | 8 | Character | YYYYMMDD |
| 20. | Document Issue Country | 3 | Character | 3-char Country Code |
| 21. | Pax/Crew Name | 100 | Character | As appears in Passport/ other travel document |
| 22. | Pax/Crew Date of Birth | 8 | Character | YYYYMMDD |
| 23. | Pax/Crew Nationality | 3 | Character | 3-char Country Code |
| 24. | Pax/Crew Gender 1 | Character | M/F | |
| 25. | Pax/Crew Embark Airport | 3 | Character | IATA Airport Code |
| 26. | Pax/Crew Disembark Airport | 3 | Character | IATA Airport Code |
| 27. | Pax/Crew Disembark Address | 40 | Character | Address of PAX at Disembarking country (e.g. House/ Flat No, Street etc.) |
| 28. | Pax/Crew Disembark City | 35 | Character | Airport Name of Disembarking City |
| 29. | Pax/Crew Disembark Postal Code | 9 | Character | Postal Code of Disembark address |
| 30. | Pax/Crew Disembark Country | 3 | Character | 3-char country code of disembarking country |
| 31. | Pax/Crew Residential Country code | 3 | Character | 3-char country code |
| 32. | Subsequent Place/ Port of Call within the Country | 3 | Character | IATA Airport Code |
| 33. | Crew Other Document Code | 2 | Character | Only in case of CREW, For License code L |
| 34. | Crew Other Document Number | 20 | Character | CREW License Number |
| 35. | Crew Other Document Expiry Date | 8 | Character | Date of expiry of License in YYYYMMDD format |
| 36. | Crew Other Document Issue Country | 3 | Character | 3-char country code where license has been issued |
| 37. | Crew Type | 3 | Character | 3-char CREW type as mentioned in UN/EDIFACT |
| 38. | Pax/ Crew Home Address | 70 | Character | Address of Home place (e.g. House/Flat No, Street name and number etc.) |
| 39. | Pax/ Crew Home City | 70 | Character | Home city name |
| 40. | Pax/ Crew Home State | 70 | Character | Home State name |
| 41. | Pax/ Crew Home Country | 3 | Character | 3-char country code |
| 42. | Pax/ Crew Birth Place | 70 | Character | Address of Birthplace (e.g. House/Flat No, Street name and number etc.) |
| 43. | Pax/ Crew Birth City | 70 | Character | City name of birth place |
| 44. | Pax/ Crew Birth State | 70 | Character | Birth place State name |
| 45. | Pax/ Crew Birth Country | 3 | Character | 3-char country code of birth address |
| 46. | Visa Number | 15 | Character | Visa Number as in Travel Document |
| 47. | Pax/Crew Visa Issue Date | 8 | Character | YYYYMMDD |
| 48. | Pax/Crew Visa Issue Place | 50 | Character | VISA issue place |
| 49. | EDIFACT Version Number | 10 | Character | Version Number of US/UN EDIFACT |
| 50. | EDIFACT Release Number | 10 | Character | Release Number of US/UN EDIFACT |
| 51. | Carrier Contact Information | 50 | Character | Name of the nodal officer of the carrier to contact |
| 52. | Carrier Contact Number | 50 | Character | Phone numbers of the contact person |
| 53. | Carrier Contact Fax | 50 | Character | FAX numbers of the contact person |
#The passport number is not mandatory for some countries viz. currently for Nepal and Bhutan and in those cases 'O'(other) value to be mentioned in the document type and Unique Document number be provided.
- Each data element should be separated by '|' (pipe line) in the record (Total 53 no. of '|' should be there in each record)
- In case of value not available for a specific data element, null value (not space) should be given.
- Each record for PAX should be in a single line, no line separator is required.
Example of structure of file for PAX only
B Y | 1 6 1 | 2 0 16 0 4 0 1 | 1 0 1 0 | | | 2 0 16 0 4 0 2 | 0 7 4 5 | L H R | D E L | 0 | 1 6 0 | H K 2 5 6 L | 2 0 | D | P A X | P | A 1 2 3 4 5 6 7 8 | 1 0 0 4 0 1 | G B R | J O H N D S O N | 7 5 0 5 0 6 | G B R | M | J F K | D E L | | | | | | | | | | | | | | | | | | | | | | | | J M A R T I N | 9 1 1 1 2 7 4 6 8 8 2 3 | | |
(iv) For furnishing the information in United Nations/ Electronic Data Interchange for Administration, Commerce and Transport Passenger List Advance Passenger Information (UN/EDIFACT PAXLST API) message format, airlines/ carriers may refer WCO/IATA/ICAO passenger list message (PAXLST) implementation guide. (www.wcoomd.org).
FORM I
[See Reg. 3 (i)]
General Declaration
Owner or Operator..........................................................
Marks of Nationality and Registration......................Flight No...........
Date...........................
Departure from......................Arrival at.................
(Place and Country) (Place and Country)
FLIGHT ROUTING
| [Place] | Total number of crew | Number of Passengers of this stage | Cargo |
| Departure place : | |||
| Embarking..........................Cargo Manifest attached | |||
| Through on same flight............................. | |||
| Arrival place : | |||
| Disembarking.............................. | |||
| Through on same flight............................... | |||
| Declaration of Heath | For official use only |
| Persons on board known to be suffering from illness other than air sickness or the effects of accidents, as well as those cases of illness disembarked during the flight ...................... Any other conditions on board which may lead to the spread of disease............... Details of each disinsecting or sanitary treatment (place, date, time, method) during the flight. If no disinsecting has been carried out during the flight give details of most recent disinsecting................................ | |
| Sd., if required.................. Crew member concerned. |
I declare that all statements and particulars contained in this General Declaration, and in any supplementary form required to be presented with this General Declaration are complete, exact and true to the best of may knowledge and that all through passengers will continue/have continued on the flight.
Signature................................................... Authorized Agent or Pilot-in-Command.
[FORM II]
[See Regulation 3]
Passenger Manifest
Owner or Operator ............................................................. Marks of Nationality and Registration...............
Flight No. ................. Date.............
Point of embarkation ........................ Point of disembarkation ...............
(Place and Country) (Place and Country)
| I. Flight information: | For use by owner or operator only | For official use only |
| a. airline carrier code and flight number | ||
| b. departure airport | ||
| c. scheduled departure date and time | ||
| d. actual departure date and time * | ||
| e. arrival airport | ||
| f. scheduled arrival date and time | ||
| g. subsequent port of call outside the country | ||
| h. number of crew in flight | ||
| i. number of passengers in flight | ||
| II. Passenger information: | ||
| a. serial number in the manifest | ||
| b. status; whether transiting or disembarking | ||
| c. name of the passenger | ||
| d. gender | ||
| e. date of birth | ||
| f. nationality | ||
| g. address in the country of primary residence | ||
| h. place of birth | ||
| i. address of birth * | ||
| III. Journey information: | ||
| a. journey start airport | ||
| b. destination airport | ||
| c. passenger name record locator | ||
| d. address in India* | ||
| e. residence country code* | ||
| IV. Travel document information: | ||
| a. document type | ||
| b. document number | ||
| c. expiry date | ||
| d. country of issue | ||
| V. Crew related information | ||
| a. crew other document code* | ||
| b. crew other document number* | ||
| c. crew other document expiry date* | ||
| d. crew other document issue country* | ||
| e. crew type* | ||
| VI. Visa related information for foreigners | ||
| a. visa number * | ||
| b. visa issue date* | ||
| c. place of issue* | ||
| VII. Message related information | ||
| a. EDIFACT version number | ||
| b. EDIFACT release number | ||
| c. Carrier contact information | ||
| d. Carrier contact number | ||
| e. Carrier contact fax | ||
| Prepared by ............................................. Page ................................... of .......................... pages. | ||
*The data fields with (*) mark are not mandatory.
FORM III
[See Reg. 3 (1)]
Cargo Manifest
Owner or Operator............................................................
Marks of Nationality and Registration...............Flight No........Date.............
Point of loading......................Point of unloading......................
(Place and Country) (Place and Country)
| Airway bill No. | Number of Packages | Nature of goods | For use by owner or operator only | For official use only |
| Prepared by …............................................. page ….........................................................of …......................................pages. | ||||
Size of entire document not more than 23 cm. x 36 cm. (Approx. 8½" x 14").
FORM IV
[See Reg. 3 (1)]
[List of private property in the possession of the Captain and Crew]
Flight No.......................................... Aircraft departed for....................... Arrived from....................................
| Name of the new member | Position held | Currency | Tobacco products | Alcoholic Liquors | Watches | Jewellery | Any other article not enumerated | Signature | Remarks | ||
| Indian | Foreign | Traveller's cheques, etc. | S. No., Make Brand | ||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 |
Aircraft imprest cash...................... Aircraft cash collection.................... Gold, coin and bullion......................
Certified that the above declaration is true to the best of may knowledge.
Signature of Captain of the Aircraft.
[Size of entire document not more than 22 cm. x 30 cm.]