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National Commission For Backward Classes (Annual Statement Of Accounts And Annual Report) Rules, 1996

The National Commission For Backward Classes (Annual Statement Of Accounts And Annual Report) Rules, 1996

1911

Ministry Of Welfare

Notification

G.S.R. 384(E) dated 29th August, 1996. - In exercise of the powers conferred by Section 17 of the National Commission for Backward Classes Act, 1993 (27 of 1993), the Central Government hereby makes the following rules, namely :- 1. Short title and commencement. - (1) These rules maybe called the National Commission for Backward Classes (Annual Statement of Accounts and Annual Report) Rules, 1996. (2) They shall come into force on the date of their publication in the Official Gazette. 2. Definitions. - In these rules, unless the context otherwise requires : (a) 'Act' means the National Commission for Backward Classes Act, 1993 (27 of 1993).

(b) 'Chairperson' means the Chairperson of the Commission nominated by the Central Government under cl. (a) of sub-section (3) of Sec. (2) of the Act.

(c) 'Member-Secretary', means the Member-Secretary nominated by the Central Government under cl. (d) of sub-section (2) of Sec. (3) of the Act.

(d) 'Audit Officer' means the Comptroller and Auditor General of India or any person appointed by him in connection with the audit of the accounts of the Commission;

(e) 'Financial Year' means the year begining on the 1st April and ending on 31st March following;

(f) 'Form' means Form annexed to these rules;

(g) The words and expressions used in these rules but not defined herein shall have the meaning respectively assigned to them in the Act.

3. Accounts of the Commission. - (1) The annual statement of accounts of the Commission for every financial year shall be prepared by the Member-Secretary or such officer of the Commission as may be authorized by the Member-Secretary in this behalf. (2) The annual statement of Accounts duly approved by the Commission shall be submitted by the Member-Secretary to the Central Government by such date as may be specified by the Central Government. (3) The Commission shall forward to the Central Government quarterly reviews of the progress of the expenditure incurred and the expenditure likely to be incurred during the remaining part of financial year as and when called for by the Central Government. (4) The Commission shall also furnish annually the Utilisation Certificate certifying that the grant has been utilised as per the terms and conditions. (5) The Member-Secretary shall supervise the maintenance of the accounts of the Commission, the compilation of the financial statements and returns and shall ensure that all accounts, books connected vouchers and other documents and papers of the Commission required by the Audit Officer for the purpose of auditing the accounts of the Conunission are placed at the disposal of that officer. (6) The accounts of the Commission including initial accounts with effect from the date of its Constitution shall be maintained in Form 'A' annexed to these rules. (7) The Annual Statement of accounts referred to in sub-section (1) of Section 13 of the Act shall be signed and authenticated by the Member-Secretary. (8) The annual statement of accounts shall be submitted to the Audit Officer on or before 30th June, following the year to which the accounts relate and the Audit Officer shall audit the accounts of the Commission and report thereon. (9) On receipt of the audit report, the Commission shall within three months remedy and defect or irregularly pointed out therein and report to the Central Government and to the Audit Officer about the action taken by it thereon. 4. Annual report of the Commission. - (1) The Member-Secretary any other officer of the Commission duly authorized by the Member-Secretary in this behalf shall prepare in Form 'B' annexed to these rules the Annual Report referred to in Sec.14 of the Act on or before the 31st day of July following the financial year to which the report relates. (2) The Annual Report referred to in sub-rule (1) shall be placed before the Commission for approval. (3) The annual report referred to in sub-rule (1) after approval by the Commission shall be signed and authenticated by the Member-Secretary. (4) Copies of the authenticated report shall be submitted by the Member-Secretary or such officer of the Commission, as may be authorized by the Member-Secretary in this behalf, to the Central Government, by the 31st August, following the year to which the annual report relates, to enable the Central Government to take action as required, under Section 15 of the Act.

Form A

Accounts Of The Commission

[See Rule 3(b)]

Receipt and Payment Account of the National Commission of Backward Classes for the year ending 31st March

Receipts Plan Non-Plan Total Amount Payments Plan Non-Plan Total Amount
1 2 3 4 5 6 7 8
1. OPENING BALANCE
Cash in hand
Cash at Bank
2. Grant in aid From the Min. of Welfare Recurring Expenditure
Recurring 1(a) Establishment Charges

1. Salaries (Chairperson & Members of the Commission)
Non-Recurring 2. Salaries (Officers & Establishment)
3. Revenue received by the Commission 3. Payment for professional and Special Services
Plan-Recurring 4. Travel Expenses.
(a) Investments

  1. Each value or investments encashed.
  2. Interest on Investments
  3. Interest on Bank Account and short term Deposites.
(b) Revenue Receipts

  1. Miscellaneous Receipts
  2. Fees if any, charged by the Commission
  3. Sale of Publications
  4. Interest Receipts for Advance to Employees

(c)Debt/Deposit Receipts

(i)Recovery of Advances to Staff

House Building Advance

Motor Car Advance

Motor Car/Scooter Advance

Other Advances

(ii)Recovery of Contigent Advances

Advances to C.P.W.D

Advances to D.G.S. & D.

Advances to Suppliers

Other Advances

(iii)Other Deposit

Security Deposit

Earnest Money Deposit

Remittance Receipts

GPF /CPF etc. recoveries from Deputationists

Licence fee

Income Tax

Central Govt. Health Scheme

Postal Life Insurance

Central Govt. Employees

Group Insurance Scheme

Non-recurring

 (b) Others Establishment Charges

  1. Wages
  2. Office Expenses
  3. Rent Rates & Taxes
  4. Publications
  5. Advertisement and publicity
  6. Hospitalitity Expenses
  7. Repairs/Maintenance
  8. Furniture and Fixtures
  9. Machinery & equipment
  10. Motor Vehicles
  11. Maintenance of Vehicles
  12. Petrol, Oil and Lubricants
  13. Conference & seminars
  14. Telephone Charges
  15. Other Charges
  16. Litigation

17. Audit Fees

(c)Provident Fund & Other Contributions

  1. Pensions & Gratuities (including commutation of pension & L.S.P.C.)
  2. Deposit Linked Insurance Scheme
  3. Interest on GPF
  4. GPF Advances/Final payment
  5. CGESIS /CGEIS

(d) Grant-in-aid to other organisation

Expenditure in Litigations and Special Studies.

Promotional and Educational Research

(e) Investsments

Investments (details to be shown in Schedule)

(f) Contigent Advance

Advance to CPWD

Advance to DGS & d

Advance to Suppliers

Other advances

(g) Advance to Staff

  1. House Building Advance
  2. Motor can Advances
  3. Motor Car/Scooter Advances
  4. Other Advance

(h) Other Adjustments

(Remitances)

  1. GPF /CPF etc. recoveries from Deputationists.
  2. Licence Fee.
  3. Income Tax
  4. Central Govt. Health Scheme
  5. Postal Life Insurance

6. CGESIS/CGEIS

(ii) Non-Recurring

(a) Other Establishment

Charges

  1. Land
  2. Buildings
  3. Furniture & Fixtures
  4. Machinery & Equipments.
  5. Motor Vehicles
  6. Publications

(b) Deposits

1. Security Deposite

  1. Earnest Money Deposit

(c)Closing Cash Balance

  1. Cash in hand
  2. Cash at Bank.
TOTAL

National Commission For Backward Classes Receipts And Payment Account-Provident Fund & Group Insurance Schemes Etc.

For The Period Ending 31st March 19-

Receipt

Amount

Payments

Amount

1

2

3

4
A. General Provident Fund

(a) Opening Balance

(b) Subscription

(c) Recovery of Advance

(d) Interest

 A. General Provident Fund

(a) Advance/withdrawal/final payment

(b) Investment of Balance

(c) Closing Balance-Cash at Bank
B. Group Insurance Scheme

(a)Opening Balance

(b)Insurance Fund

(c)Saving Fund

 B. Group Insurance Scheme

(a)Payment for Insurance cover

(b)Payment of savings funds

(c)Investments

(d)Closing Balance-Cash at Bank

Expenditure Plan Non-Plan Amount Total Plan Incoem Amount Plan Non-Total
1 2 3 4 5 6 7 8
1. Recurring

(a) Establishment Charges

1 Salaries (Chairperson and Members of the Commission)

2 Salaries (Officers and Establishment)

3 Payment for Professional

4 Travel Expenses

(b)Other Establisments Charges

1 Wages

2 Office Expenses

3 Rent, Rates and Taxes,

4 Advertisment & Publicity

5 Hospitality Expenses

6 Publications

7 Repairs & Maintenance

8 Repair of Furniture & Fixture

9 Repair of Machinery and equipment

Total

10 Maintenance of Vehicles

11 Petrol, Oil and Lubricants

12 Conference and seminars

13 Telephone Charges

14 Other Charges

15 Legal Charges

16 Audit Fee

(c)Provident Fund & Other Contributions

1. Pensions & Gratuities (including commuted value of Pension & LSPC).

2. Contribution to CPF.

3. Deposit Linked Insurance Scheme.

4. Interest on CPF.

5. Interest on GPF

6. Group Insurance Scheme.

(a) Insurance Fund

(b) Savings Fund

(d) Assistance to other Orgns.

Special Studies and Expenditure

on Litigation

Promotional & Educational Research.

Excess of Income over

Expenditure.

Total:

 1. Plan

A. By Grant-in-aid from Min. of Welfare

Less : Amount of Grant-in-aid

Capitalised

B. Receipt on account of Interest and Special Services

(i) Interest on Investment

(ii) Interest on bank account and short term deposits

C. Other Receipts

(i)Miscellaneous Receipts

(ii)Fees, if any, charged by the Commission.

(iii)Sale of Publications

(iv) Interest Receipts from Advances to Employees

Excess of Expenditure over

Income.

National Commission For Backwork Classes Balance Sheet As On 31st March

LIABILITIES AMOUNT ASSETS AMOUNT
Capital Asset Fund Schedule 1 Fixed Assets Schedule A
Excess of Income over expenditure Schedule 2 Investments Schedule B
Current Liabilities & Provisions
Remittances Schedule 3 Contingent Advances and (Other Loans) Schedule C
Provident Funds etc. Schedule 4 Security/Earnest Money Deposit Schedule D
Sundry creditors Schedule 5 Provident Fund etc. Schedule E
and other liabilities Sundry Debitors Schedule F
Closing Balance
Cash in hand
Cash at Bank
Total:

Member Secretary

National Commission For Backward Classes Schedule 1-Capital Asset Fund

S.No. Description Opening Balance Additions Amount written Off Closing Balance
1. Land
2. Buildings
3. Furniture & Fixtures
4. Machinery & Equipment
5. Vehicles
6. Publications
7. Gifted/Donated Assets
8. Others
Total:

Member-Secretary

National Commission For Backward Classes Schedule 2-Excess Of Income Over Expenditure

S.No. Description Amount
1. Balance as per last Balance Sheet
2. Excess of Income over Expenditure
3. Others
Total :

Member-Secretary

National Commission For Backward Classes Schedule 3-Remittances

S.No. Description Opening Balance Additions Amounts Remitted Closing Balance
1. General Provident Fund etc. recovery of staff on deputation

2. Licence Fee

3. Income Tax

4. Central Govt. Health Scheme

5. Postal Life Insurance

6. Central Govt. Employees Group Insurance Scheme

7. Others

Total :

Schedule 4-Provident Fund Etc.

S.No. Description Amount
A.General Provident Fund
1. Opening Balance
2. Subscription
3. Recovery of Advance
4. Interest
Less : Advance/Final payment/Investments Sub Total :
B.Group Insurance Scheme
(a) Saving Fund
1. Opening Balance
2. Subscription
3. Interest
Less : Payment/Investments Sub Total :
Member-Secretary
(b) Insurance Fund
1. Opening Balance
2. Subscription
3. Interest
Less : Payment/Investments Sub Total :
Grand Total

Member-Secretary

National Commission For Backward Classes Schedule 5-Sundry Creditors/other Liabilities

S.No. Description Opening Balance Additions Repayments Total Amount
1. Security Deposit
2. Earnest Money Deposit
3. Sundry Creditors
4. Other Liabilities
Total :

Member-Secretary

National Commission For Backward Classes Schedule A-Capital Asset Fund

S. No. Description Opening Balance Additions Amount Closing Written Off Balance
1. Land
2. Buildings
3. Furniture & Fixtures
4. Machinery & Equipment
5. Vehicles
6. Publications
7. Gifted/Donated Assets
8. Others
Total :

Member-Secretary

National Commission For Backward Classes

Schedule B-Investments

S. No. Details Amount
1. Fixed Deposits with Bank(s)
(a) Opening Balance
(b) Investments made
(c) Investments Encashed
(d) Closing Balance

National Commission For Backward Classes Schedule C-Contingent & Other Loans And Advances

S.No. Description Opening Balance Additions Recoveries Balance Amount
A. Contigent Advance
(a) Advances to CPWD
(b) Advances to DGS&D
(c) Advances to Suppliers
B. Advances to Employees
(a) House Building Advances
(b) Motor Car Advance
(c) Motor Car Scooter Advance
(d) Other Advances
C. Other Advances
Total:

Member-Secretary

National Commission For Backward Classes Schedule D-Security/earnest Money Deposit

S.No. Description Opening Balance Additions Repaid Closing Balance
1. Security Deposit
2. Earnest Money Deposit
Total :

Member-Secretary

National Commission For Backward Classes Schedule E-Provident Fud Etc.

S.No. Description Amount
1. General Provident Fund
Opening Balance
Add : Investment made during the year
Less : Investments encashed
Amount of Balance in cash
2. Group Insurance Scheme
(i) Saving Fund
Opening Balance
Add : Investments made during year
Less : Investment encashed
Amount of Balance in cash
(ii) Insurance Fund
Opening Balance
Add : Investments made during the year
Less : Investments encashed
Amount of Balance in cash

National Commission For Backward Classes Schedule F-Sundry Debtors

S.No. Description Opening Balance Additions Adjustments Closing Balance
A.
B.
C.
D.
Total:

Member-Secretary

Form 'B'

Annual Report Of National Commission For Backward Classes

[See Rule-4(1)]

Annual Report for the Financial Year April 19....... 19........

1. Introduced by2. Constitution of Commission including changes therein.3. Meetings of the Commission4. Brief report with regard to examination of requests for inclusion of any class of citizens as a Backward Class in the lists and hear complaints of over-inclusion or under-inclusion of any Backward Class in such lists and tender such advice to the Central Government as deemed appropriate.